GULFSTREAM POLO COMMUNITY DEVELOPMENT DISTRICT

PALM BEACH COUNTY REGULAR BOARD MEETING & PUBLIC HEARING
JUNE 16, 2022
4:00 P.M.

Special District Services, Inc.
The Oaks Center 2501A Burns Road
Palm Beach Gardens, FL 33410

www.gulfstreampolocdd.org 561.630.4922 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA GULFSTREAM POLO
COMMUNITY DEVELOPMENT DISTRICT
Oaks Center 2501A Burns Road
Palm Beach Gardens, Florida 33410
REGULAR BOARD MEETING & PUBLIC HEARING
June 16, 2022
4:00 P.M.

Call to Order
Proof of Publication…	Page 1
Establish a Quorum
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
March 17, 2021 Regular Board Meeting…	Page 3
Public Hearing
Proof of Publication…	Page 6
Receive Public Comments on Fiscal Year 2022/2023 Final Budget
Consider Resolution No. 2022-03 – Adopting a Fiscal Year 2022/2023 Final Budget…	Page 7
Consider Resolution No. 2022-04 – Adopting a Fiscal Year 2022/2023 Assessment Roll. Page 16
Old Business
New Business
Consider Resolution No. 2022-05 – Adopting a Fiscal Year 2022/2023 Meeting Schedule…Page 34
Consider Appointment of Audit Committee & Approval of Evaluation Criteria…	Page 36
Administrative Matters
Board Members Comments
Adjourn

The Pahn Beach Post

wr;., I LOCA

PROOF OF PUBLICATION
STATE OF FLORIDA

PUBLIC NOTICE
Before the undersigned authority, personally appeared Teal Pontarelli, who on oath, says that he/she is a Legal Advertising Representative of The Palm Beach Post, a daily and Sunday newspaper, published in West Palm Beach and distributed in Palm Beach County, Martin County, and St. Lucie County, Florida; that the attached copy of advertising for a Legal - PublicNotice
was published in said newspaper in issues dated: first date of Publication 10/07/2021 and last date of Publication 10/07/2021. Affiant further says that the said The Palm Beach Post is a newspaper published in West Palm Beach, in said Palm Beacl1 County, Florida and that the said newspaper has heretofore been continuously published in said Palm Beach County, Florida, daily and Sunday and has been entered as second class mail matter at the post office in West Palm Beach, in said Palm Beach County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he/she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in said newspaper.
GULFSTREAM POLO COD 2501A BURNS ROAD
PALM BEACH GARDENS, FL 33410

Invoice/Order Number:	0000663142	
Ad Cost:	$264.88	
Paid:	$0.00	
Balance Due:	$264.88	

(Legal Advertising Agent)

Sworn or affirmed to, and subscribed before me, this 20th day of October. 2021 in Testimony whereof, I have hereunto set my hand and affixed my official seal, the day and year aforesaid.

Signed

Please see Ad on following page(s).

GULFSTREAM POLO COD 2501A BURNS ROAD
PALM BEACH GARDENS, FL 33410

Invoice/Order Number:
Ad Cost:
Paid: Balance Due:

0000663142
$264.88
$0.00
$264.88

GULFSTREAM POLO COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2021/2022
REGULAR MEETING SCHEDULE

NOTICE IS HEREBY GIVEN that the
Board of Supervisors of the Gulfstream Polo Community Development District will hold Regular Board Meetings in the offices located at The Oaks Center, 2501A Burns Road, Palm Beach Gar­ dens, Florida 33410 at 4:00 p.m., on the following dates:

November 1a,2021
December 16, 2021
January 20, 2022
February 17, 2022
March 17, 2022
April 21, 2022
May 19, 2022
June 16, 2022 July21.2022
August 18, 2022
September 15, 2022

The purpose of the meetings is to con­ duct any business coming before the Board. Meetings are open to the public and vvill be conducted in accordance
with the provisions of Florida law. Cop­ ies of the Agendas for any of the meet­ ings may be obtained from the Distric­ t's website or by contacting the District Manager at 561-630-4922 and/or toll free at 1-877-737-4922 prior to the date of the particular meeting.

From time to time one or tvvo Supervi­ sors may participate by telephone; therefore, a speaker telephone will be present at the meeting location so that Supervisors may be fully informed of the	discussions takin!;J place. Said meeting(s) may be continued as found necessary to a time and place specified on the record_
If any person decides to appeal any de­ cision made with respect to any matter
s iir :J h ! or;'d Jntr,s sir !1eed= ings and such person may need to in­
sure that a verbatim record of the pro­ ceedings is made at his or her own ex­ pense and which record includes the testimony and evidence on which the
appeal is based.
In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accommoda­ tions or an interpreter to participate at any of these meetings should contact
the District Manager at 561-630-4922 and/or toll free at 1-877-737-4922 at least seven (7) days prior to the date of the particular meeting.
Meetings may be cancelled from time to time without advertised notice.
GULFSTREAM POLO COMMUNITY DEVELOPMENT DISTRICT
www.gulfstreampolocdd.org 10-7/2021
000663142-01

October 21, 2021

GULFSTREAM POLO COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
MARCH 17, 2022

CALL TO ORDER

The Gulfstream Polo Community Development District (the “District”) Regular Board Meeting of March 17, 2022, was called to order at 4:01 p.m. at the Oaks Center located at 2501A Burns Road, Palm Beach Gardens, Florida 33410.

PROOF OF PUBLICATION

Proof of publication was presented which showed that notice of the Regular Board Meeting had been published in The Palm Beach Post on October 7, 2021, as part of the District’s Fiscal Year 2021/2022 Meeting Schedule, as legally required.

ESTABLISH A QUORUM

A quorum was established with the following Supervisors present: Chairman David Kanarek, Vice Chairman Andrew Maxey and Supervisor Jamaine Lemon.

Also present were the following staff members: District Manager Jason Pierman of Special District Services, Inc.; and District Counsel Jonathan Johnson of Hopping, Green & Sams (via phone).

ADDITIONS OR DELETIONS TO AGENDA

There were no additions or deletions to the agenda.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

There were no comments from the public for items not on the agenda.

APPROVAL OF MINUTES
October 21, 2021, Regular Board Meeting

The minutes of the October 21, 2021, Board Meeting were presented for approval.

A motion was made by Mr. Maxey, seconded by Mr. Kanarek and passed unanimously approving the minutes of the October 21, 2021, Board Meeting, as presented.

OLD BUSINESS

There were no Old Business items to come before the Board.

NEW BUSINESS
Consider Resolution No. 2022-01 – Specifying Supervisors for General Election

Resolution No. 2022-01 was presented, entitled:

RESOLUTION 2022-01

RESOLUTION OF THE BOARD OF SUPERVISORS OF THE GULFSTREAM POLO COMMUNITY DEVELOPMENT DISTRICT REGARDING THE GENERAL ELECTION OF SUPERVISORS PURSUANT TO SECTION 190.006, FLORIDA STATUTES; AND PROVIDING AN EFFECTIVE DATE.
Following discussion, the Board consensus was to designate the following seat numbers: Seat 1 - Eliot Goldstein, exp. 2022
Seat 2 - Garrett Dinsmore, exp. 2022 Seat 3 - Jamaine Lemon, exp. 2024 Seat 4 - Andrew Maxey, exp. 2024
Seat 5 - David Kanarek, exp. 2022 (LO Seat)

A motion was made by Mr. Maxey, seconded by Mr. Kanarek and passed unanimously adopting Resolution No. 2021-05, as presented.

Consider Resolution No. 2022-02 – Adopting a Fiscal Year 2022/2023 Proposed Budget

Resolution No. 2022-02 was presented, entitled:

RESOLUTION 2022-02

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE GULFSTREAM POLO COMMUNITY DEVELOPMENT DISTRICT APPROVING A PROPOSED BUDGET FOR FISCAL YEAR 2022/2023 AND SETTING A PUBLIC HEARING THEREON PURSUANT TO FLORIDA LAW; ADDRESSING TRANSMITTAL, POSTING AND PUBLICATION REQUIREMENTS; ADDRESSING SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE.

Following discussion, the Board noted that there was additional drain cleaning that needed to take place and added an additional $13,000 to the budget for that purpose. Discussion ensued regarding the unit count, which has increased from 883 to 993. However, because the additional units were only recently platted, the County may not have their list updated. Mr. Pierman suggested they keep the unit count at 883 until staff can verify that the County has the updated number. He also noted that letters would need to be sent, because adding the $13,000 would increase assessments.

A motion was made by Mr. Maxey, seconded by Mr. Kanarek and passed unanimously adopting Resolution No.	2022-02,	as	amended,	setting	the	Public	Hearing	for	June	16,	2022.

Consider Retention and Fee Agreement with Kutak Rock LLP

Mr. Johnson noted that everything in the agreement was the same as with HGS, only with the new firm’s name.

A motion was made by Mr. Maxey, seconded by Mr. Kanarek and passed unanimously approving the Retention and Fee Agreement with Kutak Rock LLP, as presented.

ADMINISTRATIVE MATTERS

Mr. Pierman explained the qualifying process for the general election, noting that the qualifying period is June 13th to the 17th. He also reminded the Board to submit their Form 1’s, and discussed the need for a 20-year Stormwater Report, about which he had already contacted the District Engineer.

BOARD MEMBER COMMENTS

There were no further comments from the Board Members.

ADJOURNMENT

There being no further business to come before the Board, a motion was made by Mr. Kanarek, seconded by Mr. Maxey and passed unanimously to adjourn the meeting at 4:21 p.m.

ATTESTED BY:

Secretary/Assistant Secretary	Chairperson/Vice-Chair

                                                                                                                      	 	 	      	    	   

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 

                                                                              	                                                 

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               

RESOLUTION 2022‐03

THE ANNUAL APPROPRIATION RESOLUTION OF THE GULFSTREAM POLO COMMUNITY DEVELOPMENT DISTRICT (“DISTRICT”) RELATING TO THE ANNUAL APPROPRIATIONS AND ADOPTING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2022 AND ENDING SEPTEMBER 30, 2023; AUTHORIZING BUDGET AMENDMENTS; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the District Manager has, prior to the fifteenth (15th) day in June, 2022, submitted to the Board of Supervisors (“Board”) of the Gulfstream Polo Community Development District (“District”) proposed budget (“Proposed Budget”) for the fiscal year beginning October 1, 2022 and ending September 30, 2023 (“Fiscal Year 2022/2023”) along with an explanatory and complete financial plan for each fund of the District, pursuant to the provisions of Section 190.008(2)(a), Florida Statutes; and

WHEREAS, at least sixty (60) days prior to the adoption of the Proposed Budget, the District filed a copy of the Proposed Budget with the local governing authorities having jurisdiction over the area included in the District pursuant to the provisions of Section 190.008(2)(b), Florida Statutes; and

WHEREAS, the Board set a public hearing thereon and caused notice of such public hearing to be given by publication pursuant to Section 190.008(2)(a), Florida Statutes; and

WHEREAS, the District Manager posted the Proposed Budget on the District’s website at least two days before the public hearing; and

WHEREAS, Section 190.008(2)(a), Florida Statutes, requires that, prior to October 1st of each year, the Board, by passage of the Annual Appropriation Resolution, shall adopt a budget for the ensuing fiscal year and appropriate such sums of money as the Board deems necessary to defray all expenditures of the District during the ensuing fiscal year; and

WHEREAS, the District Manager has prepared a Proposed Budget, whereby the budget shall project the cash receipts and disbursements anticipated during a given time period, including reserves for contingencies for emergency or other unanticipated expenditures during the fiscal year.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE GULFSTREAM POLO COMMUNITY DEVELOPMENT DISTRICT:

SECTION 1.	BUDGET

The Board has reviewed the Proposed Budget, a copy of which is on file with the office of the District Manager and at the District’s Local Records Office, and hereby approves certain amendments thereto, as shown in Section 2 below.

The Proposed Budget, attached hereto as Exhibit A, as amended by the Board, is hereby adopted in accordance with the provisions of Section 190.008(2)(a), Florida Statutes (“Adopted Budget”), and incorporated herein by reference; provided, however, that the comparative figures contained in the Adopted Budget may be subsequently revised as deemed necessary by the District Manager to reflect actual revenues and expenditures.

The Adopted Budget, as amended, shall be maintained in the office of the District Manager and at the District’s Local Records Office and identified as “The Budget for the Gulfstream Polo Community Development District for the Fiscal Year Ending September 30, 2023.”

The Adopted Budget shall be posted by the District Manager on the District’s official website within thirty (30) days after adoption and shall remain on the website for at least 2 years.

SECTION 2.	APPROPRIATIONS

There is hereby appropriated out of the revenues of the District, for Fiscal Year 2022/2023, the sum of
$934,348 to be raised by the levy of assessments and/or otherwise, which sum is deemed by the Board to be necessary to defray all expenditures of the District during said budget year, to be divided and appropriated in the following fashion:

TOTAL GENERAL FUND	$	98,321		
DEBT SERVICE FUND – SERIES 2017	$	206,739		
DEBT SERVICE FUND – SERIES 2019	$	629,288		
TOTAL ALL FUNDS

SECTION 3.	BUDGET AMENDMENTS	$	934,348		

Pursuant to Section 189.016, Florida Statutes, the District at any time within Fiscal Year 2022/2023, or within 60 days following the end of the Fiscal Year 2022/2023, may amend its Adopted Budget for that fiscal year as follows:

A line‐item appropriation for expenditures within a fund may be decreased or increased by motion of the Board recorded in the minutes, and approving the expenditure, if the total appropriations of the fund do not increase.

The District Manager or Treasurer may approve an expenditure that would increase or decrease a line‐item appropriation for expenditures within a fund if the total appropriations of the fund do not increase and if either (i) the aggregate change in the original appropriation item does not exceed the greater of $15,000 or 15% of the original appropriation, or (ii) such expenditure is authorized by separate disbursement or spending resolution.

Any other budget amendments shall be adopted by resolution and consistent with Florida law.

The District Manager or Treasurer must ensure that any amendments to the budget under paragraph c. above are posted on the District’s website within 5 days after adoption and remain on the website for at least 2 years.

SECTION 4.	EFFECTIVE DATE. This Resolution shall take effect immediately upon adoption.

PASSED AND ADOPTED THIS 16TH DAY OF JUNE, 2022.

ATTEST:	GULFSTREAM POLO COMMUNITY DEVELOPMENT DISTRICT

Secretary / Assistant Secretary	Chair/Vice Chair, Board of Supervisors

Exhibit A: Fiscal Year 2022/2023 Budget

Gulfstream Polo Community Development District

Final Budget For Fiscal Year 2022/2023
October 1, 2022 - September 30, 2023

CONTENTS

FINAL BUDGET

DETAILED FINAL BUDGET

DETAILED FINAL DEBT SERVICE FUND BUDGET (SERIES 2017) IV	DETAILED FINAL DEBT SERVICE FUND BUDGET (SERIES 2019) V	ASSESSMENT COMPARISON

FINAL BUDGET
GULFSTREAM POLO COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2022/2023
OCTOBER 1, 2022 SEPTEMBER 30, 2023

REVENUES	
FISCAL YEAR 2022/2023
BUDGET	
O& A 	 8 	
   A 	  6 	
   A 	6  88	
  r    o 	   	
		
TOTAL REVENUES	$	934,468	
		
EXPENDITURES		
Sup rv or F 	 	
    r  /  p   o 	     	
          	 6 	
     	      	
A      Ro 	     	
Au  F 	     	
Ar  r  R   F 	6 	
  ur 	     	
    A v r 	     	
     ou 	6 	
 o 	   	
Off  Supp 	6 	
 u  & Su  r p o 	   	
Tru  F 	     	
Co  u    o ur F 	     	
                	      	
R  rv 	     	
		
TOTAL EXPENDITURES	$	92,542	
		
REVENUES LESS EXPENDITURES	$	841,926	
		
 o 	         	
 o 	         	
		
BALANCE	$	56,060	
		
Cou  Appr  r & T x Co  or F 	 8 686 	
  ou  For  r 	        	
		
EXCESS/ (SHORTFALL)	$	 	
		
C rr ov r Fu  Fro  r or Y r	 	
		
NET EXCESS/ (SHORTFALL)	$	 	

DETAILED FINAL BUDGET
GULFSTREAM POLO COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2022/2023
OCTOBER 1, 2022 SEPTEMBER 30, 2023

REVENUES	
FISCAL YEAR 2020/2021 ACTUAL	
FISCAL YEAR 2021/2022 BUDGET	
FISCAL YEAR 2022/2023 BUDGET	

COMMENTS	
O& A 	 8 86	 8 	 8 	 xp   ur /. 	
   A 	 6  8	 6 	 6 	 o      /. 	
   A 	   868	6  88	6  88	 o      /. 	
  r    o 	   	6 	   	  r   ro    A $ .   r o 	
					
TOTAL REVENUES	$	1,296,037	$	914,799	$	934,468		
					
EXPENDITURES					
Sup rv or F 	 	 	 		
    r  /  p  o 	6 	     	     	$    r   Fro   /   u 	
          	      	      	 6 	C  A u    C pp  A 	
     	  8 	      	      	$    r   Fro   /   u 	
A      Ro 	     	     	     	A  r Co r 	
Au  F 	     	     	     	$    r   Fro   /   u 	
Ar  r  R   F 	6 	6 	6 	For S r    o    Qu f  For S  U r x p o 	
  ur 	     	 8 	     	  ur 	
    A v r 	     	     	     	 o C   Fro   /   u 	
     ou 	  	6 	6 	 o C   Fro   /   u 	
 o 	8 	   	   	 o C   Fro   /   u 	
Off  Supp 	   	6 	6 	$   r   Fro   /   u 	
 u  & Su  r p o 	   	   	   	 o C   Fro   /   u 	
Tru  F 	     	     	     	 o C   Fro   /   u 	
Co  u    o ur F 	     	     	     	 o C   Fro   /   u 	
                	     	 	      	                	
R  rv 	 	 	     	R  rv 	
					
TOTAL EXPENDITURES	$	68,933	$	77,824	$	92,542		
					
REVENUES LESS EXPENDITURES	$	1,227,104	$	836,975	$	841,926		
					
 o 	  8 6 	         	         	    &          r    r 	
 o 	         	         	         	    &          r    r 	
					
BALANCE	$	38,380	$	51,109	$	56,060		
					
Cou  Appr  r & T x Co  or F 	   8 	 8 	 8 686 	Two  r   Of To  A     Ro 	
  ou  For  r 	        	 6 8 	        	Four  r   Of To  A     Ro 	
					
EXCESS/ (SHORTFALL)	$	9,537	$	(3,775)	$	 		
					
C rr ov r Fu  Fro  r or Y r	 	     	 	C rr ov r Fu  Fro  r or Y r	
					
NET EXCESS/ (SHORTFALL)	$	9,537	$	 	$	 		

REVENUES	

FISCAL YEAR

2020/2021

ACTUAL	

FISCAL YEAR

2021/2022

BUDGET	

FISCAL YEAR

2022/2023

BUDGET	

COMMENTS	

  r    o 	

  	
 ro     r  For   / 	

 A T x Co   o 	
 8 6 	

  x  u    S rv  Co   o 	

Total Revenues	
$	198,580	
$	194,360	
$	194,360		

EXPENDITURES					

 r  p 	

6 	
 r  p       u 	

  r 	
       	
 6 888	
   6 	
  r        u 	

 o  R  p o 	

     	
      x     Co   o 	

Total Expenditures	
$	184,775	
$	194,360	
$	194,360		

Excess/ (Shortfall)	

$	13,805	

$	 	

$	 		

Series 2017 Bond Information

Or    r A ou  =	$ 8 	A u  r  p       u =	 ov  r 	
  r  R  =	 .   . 	A u   r        u =	     & ov  r 	
  u    =	Au u 			
  ur     =

 r A ou  A Of / /  =	 ov  r 

$ 68 			

REVENUES	

FISCAL YEAR

2020/2021

ACTUAL	

FISCAL YEAR

2021/2022

BUDGET	

FISCAL YEAR

2022/2023

BUDGET	

COMMENTS	

  r    o 	

  	
 ro     r  For   / 	

        v op r	
 8 	

 A T x Co   o 	
6 	

  x  u    S rv  Co   o 	

Total Revenues	
$	990,182	
$	591,556	
$	591,556		

EXPENDITURES					

 r  p 	
 8 	

 r  p       u 	

  r 	
       	
   6	
 88  6	
  r        u 	

Tr  f r To Co  ru  o Fu 	

 		

 o  R  p o 	

 8 	
      x     Co   o 	

Total Expenditures	
$	588,046	
$	591,556	
$	591,556		

Excess/ (Shortfall)	

$	402,136	

$	 	

$	 		

Series 2019 Bond Information

Or    r A ou  =	$ 86 	A u  r  p       u =	 ov  r 	
  r  R  =	 .   . 	A u   r        u =	     & ov  r 	
  u    =	Au u 			
  ur     =

 r A ou  A Of / /  =	 ov  r 

$  8 			

GULFSTREAM POLO COMMUNITY DEVELOPMENT DISTRICT ASSESSMENT COMPARISON

Or 	F  Y r	F  Y r	F  Y r	Fiscal Year	
 ro 	  / 	  / 	  / 	2022/2023	
  A    *			A    *			A    *			A    *			Projected Assessment*		
 o  											
O &  For S  F   R     o 	$	 	$	8 . 	$	8 . 	$	8 . 	$	111 35	
   For S  F   R     o  	$	 6 .8 	$	 6 .8 	$	 6 .8 	$	 6 .8 	$	1,164 89	
Total For Sin le Famil Residential (Pod B)	$	1,164 89	$	1,254 12	$	  . 	$	  . 	$	1,276 24	

O &  For ro o   R     o 	
$	
 	
$	
8 . 	
$	
8 . 	
$	
8 . 	
$	
111 35	
   For  ro o   R     o  	$	 6 .8 	$	 6 .8 	$	 6 .8 	$	 6 .8 	$	1,063 82	
Total For ero Lot Line Residential (Pod B)	$	1,063 82	$	1,153 05	$	  . 	$	  . 	$	1,175 17	

O &  For R    Tow o   o 	
$	
 	
$	
8 . 	
$	
8 . 	
$	
8 . 	
$	
111 35	
   For R    Tow o   o  	$	8 .8 	$	8  .8 	$	8 .8 	$	8  .8 	$	814 89	
Total For Residential To nhomes (Pod B)	$	814 89	$	904 12	$	 . 	$	 . 	$	926 24	

 o  C  & 							
O &  For S  F   R     o  C  & 	$	 	$	 	$	8 . 	$	8 . 	$	111 35	
   For S   F   R     o  C  &  	$	  . 8	$	 	$	  . 8	$	  . 8	$	1,159 28	
Total For Sin le Famil Residential (Pod C, D  E)	$	1,159 28	$	 	$	  8. 	$	  8. 	$	1,270 63	

O &  For ro o   R     o  C  & 	
$	
 	
$	
 	
$	
8 . 	
$	
8 . 	
$	
111 35	
   For  ro o   R     o  C  &  	$	  8. 	$	 	$	  8. 	$	  8. 	$	1,058 70	
Total For ero Lot Line Residential (Pods C, D  E)	$	1,058 70	$	 	$	  . 	$	  .8 	$	1,170 05	

O &  For R    Tow o   o  C  & 	
$	
 	
$	
 	
$	
8 . 	
$	
8 . 	
$	
111 35	
   For R    Tow o   o  C  &  	$	8 . 	$	 	$	8 . 	$	8  . 	$	810 97	
Total For Residential To nhomes (Pods C, D  E)	$	810 97	$	 	$	 . 	$	 . 	$	922 32	

* A       u   Fo ow  
   ou for  r 
  Cou  T x Co  or F 
  Cou  rop r Appr  r F 

Co u   for  o	
 o  U  	
To  U  		
S  F   R	 	 o  U 	   	
 ro o   R	86	 o C  &  U  	6 6	
R    Tow o  U  	  
To  U	 	To  U 	88 	

 o C  &  U  
S  F   R	 6
 ro o   R	 
R    Tow o  U  	 86
To  U	6 6			

RESOLUTION 2022‐04

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE GULFSTREAM POLO COMMUNITY DEVELOPMENT DISTRICT MAKING A DETERMINATION OF BENEFIT AND IMPOSING SPECIAL ASSESSMENTS FOR FISCAL YEAR 2022/2023; PROVIDING FOR THE COLLECTION AND ENFORCEMENT OF SPECIAL ASSESSMENTS; CERTIFYING AN ASSESSMENT ROLL; PROVIDING FOR AMENDMENTS TO THE ASSESSMENT ROLL; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Gulfstream Polo Community Development District (“District”) is a local unit of special‐purpose government established pursuant to Chapter 190, Florida Statutes, for the purpose of providing, operating and maintaining infrastructure improvements, facilities and services to the lands within the District; and

WHEREAS, the District is located in Palm Beach County, Florida (“County”); and

WHEREAS, the District has constructed or acquired various infrastructure improvements and provides certain services in accordance with the District’s adopted capital improvement plan and Chapter 190, Florida Statutes; and

WHEREAS, the Board of Supervisors (“Board”) of the District hereby determines to undertake various operations and maintenance and other activities described in the District’s budget (“Adopted Budget”) for the fiscal year beginning October 1, 2022 and ending September 30, 2023 (“Fiscal Year 2022/2023”), attached hereto as Exhibit “A” and incorporated by reference herein; and

WHEREAS, the District must obtain sufficient funds to provide for the operation and maintenance of the services and facilities provided by the District as described in the Adopted Budget; and

WHEREAS, the provision of such services, facilities, and operations is a benefit to lands within the District; and

WHEREAS, Chapter 190, Florida Statutes, provides that the District may impose special assessments on benefitted lands within the District; and

WHEREAS, it is in the best interests of the District to proceed with the imposition of the special assessments for operations and maintenance in the amount set forth in the Adopted Budget; and

WHEREAS, the District has previously levied an assessment for debt service, which the District desires to collect for Fiscal Year 2022/2023; and

WHEREAS, Chapter 197, Florida Statutes, provides a mechanism pursuant to which such special assessments may be placed on the tax roll and collected by the local tax collector (“Uniform Method”), and the District has previously authorized the use of the Uniform Method by, among other things, entering into agreements with the Property Appraiser and Tax Collector of the County for that purpose; and

WHEREAS, it is in the best interests of the District to adopt the Assessment Roll of the Gulfstream Polo Community Development District (“Assessment Roll”) attached to this Resolution as Exhibit “B” and incorporated as a material part of this Resolution by this reference, and to certify the Assessment Roll to the County Tax Collector pursuant to the Uniform Method; and

WHEREAS, it is in the best interests of the District to permit the District Manager to amend the Assessment Roll, certified to the County Tax Collector by this Resolution, as the Property Appraiser updates the property roll for the County, for such time as authorized by Florida law.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE GULFSTREAM POLO COMMUNITY DEVELOPMENT DISTRICT:

SECTION 1.  BENEFIT & ALLOCATION FINDINGS. The Board hereby finds and determines that the provision of the services, facilities, and operations as described in Exhibit “A” confers a special and peculiar benefit to the lands within the District, which benefit exceeds or equals the cost of the assessments. The allocation of the assessments to the specially benefitted lands, as shown in Exhibits “A” and “B,” is hereby found to be fair and reasonable.

SECTION 2.  ASSESSMENT IMPOSITION. Pursuant to Chapters 190 and 197, Florida Statutes, and using the procedures authorized by Florida law for the levy and collection of special assessments, a special assessment for operation and maintenance is hereby imposed and levied on benefitted lands within the District, and in accordance with Exhibits “A” and “B.” The lien of the special assessments for operations and maintenance imposed and levied by this Resolution shall be effective upon passage of this Resolution. Moreover, pursuant to Section 197.3632(4), Florida Statutes, the lien amount shall serve as the “maximum rate” authorized by law for operation and maintenance assessments.

SECTION 3. COLLECTION. The collection of the operation and maintenance special assessments and previously levied debt service assessments shall be at the same time and in the same manner as County taxes in accordance with the Uniform Method, as indicated on Exhibits “A” and “B.” The decision to collect special assessments by any particular method – e.g., on the tax roll or by direct bill – does not mean that such method will be used to collect special assessments in future years, and the District reserves the right in its sole discretion to select collection methods in any given year, regardless of past practices.

SECTION 4.	ASSESSMENT ROLL.  The Assessment Roll, attached to this Resolution as

Exhibit “B,” is hereby certified to the County Tax Collector and shall be collected by the County Tax Collector in the same manner and time as County taxes. The proceeds therefrom shall be paid to the District.

SECTION 5.  ASSESSMENT ROLL AMENDMENT. The District Manager shall keep apprised of all updates made to the County property roll by the Property Appraiser after the date of this Resolution and shall amend the Assessment Roll in accordance with any such updates, for such time as authorized by Florida law, to the County property roll. After any amendment of the Assessment Roll, the District Manager shall file the updates in the District records.

SECTION 6. SEVERABILITY. The invalidity or unenforceability of any one or more provisions of this Resolution shall not affect the validity or enforceability of the remaining portions of this Resolution, or any part thereof.

SECTION 7. EFFECTIVE DATE. This Resolution shall take effect upon the passage and adoption of this Resolution by the Board.

PASSED AND ADOPTED this 16th day of June, 2022.

ATTEST:	GULFSTREAM POLO COMMUNITY
DEVELOPMENT DISTRICT

Secretary / Assistant Secretary	Chair / Vice Chair, Board of Supervisors

Exhibit A:	Budget
Exhibit B:	Assessment Roll

Budget

Assessment Roll

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	       		   s 	   s 	   D b 	     	     	
   N  b 	 z 	C  g y	D b Ass ss 	D b Ass ss 	Ass ss 	Ass ss 	Ass ss 	
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	       		   s 	   s 	   D b 	     	     	
   N  b 	 z 	C  g y	D b Ass ss 	D b Ass ss 	Ass ss 	Ass ss 	Ass ss 	
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   N  b 	 z 	C  g y	D b Ass ss 	D b Ass ss 	Ass ss 	Ass ss 	Ass ss 	
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	       		   s 	   s 	   D b 	     	     	
   N  b 	 z 	C  g y	D b Ass ss 	D b Ass ss 	Ass ss 	Ass ss 	Ass ss 	
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	       		   s 	   s 	   D b 	     	     	
   N  b 	 z 	C  g y	D b Ass ss 	D b Ass ss 	Ass ss 	Ass ss 	Ass ss 	
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206,738.01	
629,288.90	
836,026.91	
98,322.05	
934,348.96	

    s  U p     s I   /   (      s +        s)

RESOLUTION NO. 2022-05

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE GULFSTREAM POLO COMMUNITY DEVELOPMENT DISTRICT, ESTABLISHING A REGULAR MEETING SCHEDULE FOR FISCAL YEAR 2022/2023 AND SETTING THE TIME AND LOCATION OF SAID DISTRICT MEETINGS; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, it is necessary for the Gulfstream Polo Community Development District ("District") to establish a regular meeting schedule for fiscal year 2022/2023; and

WHEREAS, the Board of Supervisors of the District has set a regular meeting schedule, location and time for District meetings for fiscal year 2022/2023 which is attached hereto and made a part hereof as Exhibit “A”.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE GULFSTREAM POLO COMMUNITY DEVELOPMENT DISTRICT, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:

Section 1.   The above recitals are hereby adopted.

Section 2.  The regular meeting schedule, time and location for meetings for fiscal year 2022/2023 which is attached hereto as Exhibit “A” is hereby adopted and authorized to be published.

PASSED, ADOPTED and EFFECTIVE this 16th day of June, 2022.

ATTEST:	GULFSTREAM POLO
COMMUNITY DEVELOPMENT DISTRICT

By:			By:		 Secretary/Assistant Secretary			Chairperson/Vice Chairperson

GULFSTREAM POLO COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2022/2023 REGULAR MEETING SCHEDULE

NOTICE IS HEREBY GIVEN that the Board of Supervisors of the Gulfstream Polo Community Development District will hold Regular Board Meetings in the offices located at The Oaks Center, 2501A Burns Road, Palm Beach Gardens, Florida 33410 at 4:00 p.m., on the following dates:

October 20, 2022
November 10, 2022
December 15, 2022
January 19, 2023
February 16, 2023
March 16, 2023
April 20, 2023
May 18, 2023
June 15, 2023
July 20, 2023
August 17, 2023
September 21, 2023

The purpose of the meetings is to conduct any business coming before the Board. Meetings are open to the public and will be conducted in accordance with the provisions of Florida law. Copies of the Agendas for any of the meetings may be obtained from the District’s website or by contacting the District Manager at 561-630-4922 and/or toll free at 1-877-737-4922 prior to the date of the particular meeting.

From time to time one or two Supervisors may participate by telephone; therefore, a speaker telephone will be present at the meeting location so that Supervisors may be fully informed of the discussions taking place. Said meeting(s) may be continued as found necessary to a time and place specified on the record.

If any person decides to appeal any decision made with respect to any matter considered at these meetings, such person will need a record of the proceedings and such person may need to ensure that a verbatim record of the proceedings is made at his or her own expense and which record includes the testimony and evidence on which the appeal is based.

In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accommodations or an interpreter to participate at any of these meetings should contact the District Manager at 561-630-4922 and/or toll free at 1-877-737-4922 at least seven (7) days prior to the date of the particular meeting.

Meetings may be cancelled from time to time without advertised notice.

GULFSTREAM POLO COMMUNITY DEVELOPMENT DISTRICT

www.gulfstreampolocdd.org PUBLISH: PALM BEACH POST

AUDITOR SELECTION EVALUATION CRITERIA

Ability of Personnel (10 Points).

(E.g., geographic locations of the firm's headquarters or permanent office in relation to the project; capabilities and experience of key personnel; evaluation of existing work load; proposed staffing levels, etc.)

Proposer’s Experience (10 Points).

(E.g. past record and experience of the Proposer in similar projects; volume of work previously performed by the firm; past performance for other Community Development Districts in other contracts; character, integrity, reputation of Proposer, etc.)

Understanding of Scope of Work (10 Points).

Extent to which the proposal demonstrates an understanding of the District's needs for the services requested.

Ability to Furnish the Required Services (10 Points).

Present ability to manage this project and the extent to which the proposal demonstrates the adequacy of Proposer's financial resources and stability as a business entity necessary to complete the services required (E.g. the existence of any natural disaster plan for business operations).

Price (10 Points).

Points will be awarded based upon the price bid for the rendering of the services and reasonableness of the price to the services.

REQUEST FOR PROPOSALS

District Auditing Services for Fiscal Years 2021/2022, 2022/2023 and 2023/2024 With Two Year Option (2024/2025 and 2025/2026)
Palm Beach County, Florida

GULFSTREAM POLO COMMUNITY DEVELOPMENT DISTRICT AUDITOR SELECTION INSTRUCTIONS TO PROPOSERS

SECTION 1. DUE DATE. Sealed proposals must be received no later than August 25, 2022 at 4:00 p.m., at the offices of District Manager, located at 2501A Burns Road, Palm Beach Gardens, Florida 33410.

SECTION 2. FAMILIARITY WITH THE LAW. By submitting a proposal, the Proposer is affirming its familiarity and understanding with all federal, state, and local laws, ordinances, rules and regulations that in any manner affect the work. Ignorance on the part of the Proposer will in no way relieve it from responsibility to perform the work covered by the proposal in compliance with all such laws, ordinances and regulations.

SECTION 3. QUALIFICATIONS OF PROPOSER. The contract, if awarded, will only be awarded to a responsible Proposer who is qualified by experience and licensing to do the work specified herein. The Proposer shall submit with its proposal satisfactory evidence of experience in similar work and show that it is fully prepared to complete the work to the satisfaction of the District.

SECTION 4. REJECTION OF PROPOSAL. Proposers shall be disqualified and their proposals rejected if the District has reason to believe that collusion may exist among the Proposers, the Proposer has defaulted on any previous contract or is in arrears on any previous or existing contract, or for failure to demonstrate proper licensure and business organization.

SECTION 5. SUBMISSION OF PROPOSAL. Submit one (1) electronic (PDF) copy via email to jwalker@sdsinc.org, with the subject line, "Auditing Services - Gulfstream Polo Community Development District".

SECTION 6.  MODIFICATION AND WITHDRAWAL.  Proposals may be
modified or withdrawn by an appropriate document duly executed and delivered to the place where proposals are to be submitted at any time prior to the time and date the proposals are due. After proposals are opened by the District, no proposal may be withdrawn for a period of ninety (90) days.

consist of the notice announcing the request for proposals, these instructions, the Evaluation Criteria Sheet and a proposal with all required documentation pursuant to Section 12 of these instructions (the "Proposal Documents").

SECTION 8. PROPOSAL. In making its proposal, each Proposer represents that it has read and understands the Proposal Documents and that the proposal is made in accordance therewith.

SECTION 9. BASIS OF AWARD/RIGHT TO REJECT. The District reserves the right to reject any and all proposals, make modifications to the work, and waive any informalities or irregularities in proposals as it is deemed in the best interests of the District.

SECTION 10. CONTRACT AWARD. Within fourteen (14) days of receipt of the Notice of Award from the District, the Proposer shall enter into and execute a Contract (engagement letter) with the District.

SECTION 11. LIMITATION OF LIABILITY. Nothing herein shall be construed as or constitute a waiver of District's limited waiver of liability contained in section 768.28, Florida Statutes, or any other statute or law.

SECTION 12. MISCELLANEOUS. All proposals shall include the following information in addition to any other requirements of the proposal documents.

List position or title of all personnel to perform work on the District audit. Include resumes or each person listed; list years of experience in present position for each party listed and years of related experience.

Describe proposed staffing levels, including resumes with applicable certifications.

Three references from projects of similar size and scope. The Proposer should include information relating to the work it conducted for each reference as well as a name, address and phone number of a contact person.

SECTION 13. PROTESTS. Any protest regarding the Proposal Documents, must be filed in writing, at the offices of the District Manager, within seventy-two (72) hours after receipt of the Request for Proposals and Evaluation Criteria or other contract documents. The formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days after the initial notice of protest was filed. Failure to timely file a notice of protest or failure to timely file a formal written protest shall constitute a waiver of any right to object or protest with respect to the aforesaid Request for Proposals, Evaluation Criteria, or other contract documents.

SECTION 14. EVALUATION OF PROPOSALS. The criteria to be used in the evaluation are presented in the Evaluation Criteria Sheet, contained within the Proposal Documents.

SECTION 15. REJECTION OF ALL PROPOSALS. The District reserves the right to reject any and all bids, with or without cause, and to waive technical errors and informalities, as determined to be in the best interests of the District.