GULFSTREAM POLO COMMUNITY DEVELOPMENT DISTRICT

PALM BEACH COUNTY Landowners’ Meeting & Regular Board Meeting November 10, 2022
4:00 P.M.

Special District Services, Inc.
The Oaks Center 2501A Burns Road
Palm Beach Gardens, FL 33410

www.gulfstreampolocdd.org 561.630.4922 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA GULFSTREAM POLO
COMMUNITY DEVELOPMENT DISTRICT
Oaks Center 2501A Burns Road
Palm Beach Gardens, Florida 33410
LANDOWNERS’ MEETING
November 10, 2022
4:00 p.m.

Call to Order
Proof of Publication…	Page 1
Establish Quorum
Consider Adoption of Election Procedures…	Page 2
Election of Chair for Landowners Meeting
Election of Secretary for Landowners Meeting
Approval of Minutes
November 19, 2020 Landowners’ Meeting Minutes…	Page 5
Election of Supervisors
Determine Number of Voting Units Represented or Assigned by Proxy…	Page 7
Nomination of Candidates
Casting of Ballots…	Page 8
Ballot Tabulations
Certification of the Results
Landowners’ Comments
Adjourn

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Page 1

SPECIAL DISTRICT (CDD) ELECTION PROCEDURES

Landowners’ Meeting
In accordance with the provisions of Chapter 190, Florida Statutes, it is required that an initial meeting of the Landowners of the District be held within ninety (90) days following the effective date of the rule or ordinance establishing the District and thereafter every two (2) years during the month of November for the purpose of electing Supervisors. The second election by landowners shall be held on the first Tuesday in November; thereafter, there shall be an election of supervisors every two (2) years in November on a date established by the Board of Supervisors. The assembled Landowners shall organize by electing a Chairperson, who shall preside over the meeting; and a Secretary shall also be elected for recording purposes.

Establishment of Quorum
Any Landowner(s) present or voting by proxy shall constitute a quorum at the meeting of the Landowners.

Nomination of Candidates
At the meeting, the Chairperson shall call for nominations from the floor for Candidates for the Board of Supervisors. When there are no further nominations, the Chairperson shall close the floor for nominations. The names of each Candidate and the spelling of their names shall be announced. Nominees need not be present to be nominated.

Voting
Each Landowner shall be entitled to cast one (1) vote for each acre (or lot parcel), or any fraction thereof, of land owned by him or her in the District, for each open position on the Board. (For example, if there are three (3) positions open, an owner of one (1) acre or less (or one lot parcel) may cast one (1) vote for each of the three (3) positions. An owner of two (2) acres (or two lot parcels) may cast two (2) votes for each of the three (3) positions.) Each Landowner shall be entitled to vote either in person or by a representative present with a lawful written proxy.

Registration for Casting Ballots
The registration process for the casting of ballots by Landowners or their representatives holding their proxies shall be as follows:

Page 2

At the Landowners’ Meeting and prior to the commencement of the first casting of ballots for a Board of Supervisor position, each Landowner, or their representative if proxies are being submitted in lieu thereof, shall be directed to register their attendance and the total number of votes by acreage (or lot parcels) to which each claims to be entitled, with the elected Secretary of the meeting or the District’s Manager.

At such registration, each Landowner, or their representative with a lawful proxy, shall be provided a numbered ballot for the Board of Supervisor position(s) open for election. A District representative will mark on the ballot the number of votes that such Landowner, or their representative, is registered to cast for each Board of Supervisor position open for election.

All Landowner proxies shall be collected at the time of registration and retained with the Official Records of the District for subsequent certification or verification, if required.

Casting of Ballots
Registration and the issuance of ballots shall cease once the Chairperson calls for the commencement of the casting of ballots for the election of a Board of Supervisor(s) and thereafter no additional ballots shall be issued.
The Chairperson will declare that the Landowners, or their representatives, be requested to cast their ballots for the Board of Supervisor(s). Once the ballots have been cast, the Chairperson will call for a collection of the ballots.
Counting of Ballots
Following the collection of ballots, the Secretary or District Manager shall be responsible for the tabulation of ballots in order to determine the total number of votes cast for each candidate that is seeking election.
At the second and subsequent landowner elections*, the two (2) candidates receiving the highest number of votes will be declared by the Chairperson as elected to the Board of Supervisors for four-year terms. The candidate receiving the next highest number of votes will fill the remaining open position on the Board of Supervisors for a two-year term, as declared by the Chairperson.
* At the final landowner election (after the 6th or 10th year), the candidate receiving the highest number of votes will be elected to the Board of Supervisors for a four-year term (two (2) supervisors are elected by General Election).
Contesting of Election Results
Following the election and announcement of the votes, the Chairperson shall ask the Landowners present, or those representatives holding proxies for Landowners, whether they wish to contest the election results. If no contests are received, said election results shall thereupon be certified.
If there is a contest, the contest must be addressed to the Chairperson and thereupon the individual casting a ballot that is being contested will be required to provide proof of ownership of the acreage (or lot parcels) for which they voted at the election within five (5) business days of the Landowners’ Meeting. The proof of ownership shall be submitted to the District Manager who will thereupon consult with the District’s General Counsel and together they will review the material provided and will determine the legality of the contested ballot(s). Once the contests are resolved, the Chairperson shall reconvene the Landowners’ Meeting and thereupon certify the election results.

Recessing of Annual Landowners’ Meeting
In the event there is a contest of a ballot or of the election, the Landowners’ Meeting shall be recessed to a future time, date and location, at which time the election findings on the contest shall be reported in accordance with the procedure above and the newly elected Supervisor(s) shall thereupon take their Oath of Office.

Miscellaneous Provisions
Each Landowner shall only be entitled to vote in person or by means of a representative attending in person and holding a lawful written proxy in order to cast said Landowner’s votes.

Proxies will not require that proof of acreage (or lot parcel) ownership be attached. Rather, proof of ownership must be provided timely by the holder of the proxy, if the proxy is contested in accordance with the procedure above.

GULFSTREAM POLO COMMUNITY DEVELOPMENT DISTRICT LANDOWNERS’ MEETING
NOVEMBER 19, 2021

CALL TO ORDER

The Gulfstream Polo Community Development District Landowners’ Meeting of November 19, 2021, was called to order at 4:00 p.m. at the Oaks Center located at 2501A Burns Road, Palm Beach Gardens, Florida 33410.

PROOF OF PUBLICATION

Proof of publication was presented which showed that notice of the Landowners’ Meeting had been published in The Palm Beach Post on October 23, 2020, and October 30, 2020, as legally required.

ESTABLISH A QUORUM

A quorum was established with the following Supervisors present: Vice Chairman Bradley Kesselman and Supervisors Andrew Maxey and Eliot Goldstein.

Also present were the following staff members: District Manager Jason Pierman of Special District Services, Inc.; and District Counsel Jonathan Johnson of Hopping, Green & Sams (via phone).

Mr. Pierman noted that Mr. Maxey was the only landowner representative present at the meeting.

CONSIDER ADOPTION OF ELECTION PROCEDURES

Mr. Pierman explained that this Landowners’ Election would be for Seats 1, 2 an 3 (Mr. Kanarek, Mr. Goldstein and Mr. Maxey), with the two candidates with the highest number of votes receiving four (4) year terms, and the third highest number of votes receiving a two (2) year term.

Mr. Maxey moved to adopt the election procedures.

ELECTION OF CHAIR FOR LANDOWNERS’ MEETING

Mr. Maxey moved to elect himself as Chair of the Landowners’ Meeting.

ELECTION OF SECRETARY FOR LANDOWNERS’ MEETING

Mr. Maxey moved to elect Mr. Pierman as Secretary of the Landowners’ Meeting.

ELECTION OF SUPERVISORS
Determine Number of Voting Units Represented or Assigned by Proxy

Mr. Pierman noted that he had received one proxy from Mr. Maxey, representing Pulte Homes, authorizing Mr. Maxey to vote 200 units.

Nomination of Candidates

Mr. Pierman opened the floor for nominations. Mr. Maxey nominated David Kanarek, Eliot Goldstein, and Andrew Maxey. Hearing no further nominations, Mr. Pierman closed the floor for nominations.

Casting of Ballots

Mr. Pierman advised the landowner representative to cast his votes for the candidates.

Ballot Tabulations

After tabulating the results, Mr. Pierman announced that Mr. Kanarek and Mr. Goldstein had each received 200 votes, and Mr. Maxey had received 100 votes. Mr. Pierman announced that Mr. Kanarek and Mr. Goldstein would each receive 4-years terms; and Mr. Maxey would receive a 2-year term.

Certification of Results

Mr. Pierman called for any objections to the results. Hearing none, Mr. Pierman certified the election results.

LANDOWNER COMMENTS

There were no comments from the landowner.

L.	ADJOURNMENT

There being no further business to come address, a motion was made by Mr. Maxey to adjourn the Landowners’ Meeting at 4:08 p.m. There were no objections.

ATTESTED BY:

Secretary/Assistant Secretary	Chairperson/Vice-Chair

LANDOWNER PROXY GULFSTREAM POLO
COMMUNITY DEVELOPMENT DISTRICT LANDOWNERS’ MEETING

KNOW ALL MEN BY THESE PRESENTS, that the undersigned, the fee simple owner of the lands described herein, hereby constitutes and appoints 	(“Proxy Holder”) for and on behalf of the undersigned, to vote as proxy at the meeting of the landowners of the Gulfstream Polo Community Development District to be held on November 10, 2022 at 4:00 p.m. in the Oaks Center located at 2501A Burns Road, Palm Beach Gardens, Florida 33410, and at any adjournments thereof, according to the number of acres of unplatted land and/or platted lots owned by the undersigned landowner which the undersigned would be entitled to vote if then personally present, upon any question, proposition, or resolution or any other matter or thing which may be considered at said meeting including, but not limited to the Board of Supervisors. Said Proxy Holder may vote in accordance with their discretion on all matters not known or determined at the time of solicitation of this proxy, which may be legally considered at said meeting.

This proxy is to continue in full force and effect from the hereof until the conclusion of the above noted landowners’ meeting and any adjournment or adjournments thereof but may be revoked at any time by written notice of such revocation presented at the annual meeting prior to the Proxy Holder exercising the voting rights conferred herein.

Printed Name of Legal Owner

Signature of Legal Owner	Date

Parcel Description*	# of Acres

* Insert in the space above the street address of each parcel, the legal description of each parcel, or the tax identification number of each parcel. [If more space is needed, identification of Parcels owned may be incorporated by reference to an attachment hereto.]

Pursuant to section 190.006(2) (b), Florida Statutes (2022), a fraction of an acre is treated as one (1) acre entitling the landowner to one vote with respect thereto.

TOTAL NUMBER OF AUTHORIZED VOTES:    
Please note that each eligible acre of land or fraction thereof is entitled to only one vote, for example, a husband and wife are together entitled to only one vote per their residence if it is located on one acre or less of real property.
If the Legal Owner is not an individual, and is instead a corporation, limited liability company, limited partnership or other entity, evidence that the individual signing on behalf of the entity has the authority to do so should be attached hereto. (e.g. bylaws, corporate resolution, etc.)

BALLOT #		

BALLOT

GULFSTREAM POLO COMMUNITY DEVELOPMENT DISTRICT
LANDOWNERS’ MEETING ELECTION OF BOARD SUPERVISORS
NOVEMBER 10, 2022

The undersigned certifies that he/she is the owner ( ) or duly authorized representative of lawful proxy of an owner (  ) of land in the Gulfstream Polo Community Development District, constituting 	 acre(s) and hereby casts up to the corresponding number of his/her vote(s) for the following candidate/candidates to hold the above-named open position:

Name of Candidate	Number of Votes

Signature: 	

Printed Name: 	

Street Address or Tax Parcel Id Number for your Real Property:

AGENDA GULFSTREAM POLO
COMMUNITY DEVELOPMENT DISTRICT
Oaks Center 2501A Burns Road
Palm Beach Gardens, Florida 33410
REGULAR BOARD MEETING
November 10, 2022
4:00 P.M.

Call to Order
Proof of Publication…	Page 10
Establish a Quorum
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
July 28, 2022 Regular Board Meeting & Public Hearing…	Page 11
Old Business
New Business
Consider Resolution No. 2022-07 – Adopting a Fiscal Year 2021/2022 Amended Budget…Page 15
Auditor Selection Committee
Ranking of Proposals/Consider Selection of an Auditor…	Page 21
Administrative Matters
Board Members Comments
Adjourn

LOCAliQ
The Gainesville Sun I The Ledger Daily Commercial I Ocala StarBanner News Chief I Herald-Tribune
News Herald I The Palm Beach Post
Northwest Florida Daily News

PO Box 631244 Cincinnati, OH 45263-1244

GULFSTREAM POLO

PROOF OF PUBLICATION
Gulfstream Polo Cdd
Attn: Special District Services Gulfstream Polo Cdd
250 I A BURNS ROAD

PALM BEACH GARDENS FL 33410

STATE OF FLORIDA, COUNTY OF PALM BEACH

The Palm Beach Post, a daily newspaper printed and published in the city of West Palm Beach and of general circulation in Palm Beach, Martin, Okeechobee and St Lucie Counties, Florida; and personal knowledge of the facts herein state and that the notice hereto annexed was Published in said newspapers in the issues dated or by publication on the newspaper's website, if authorized, on:

10/11/2022

and that the fees charged are legal.
Sworn to and subscribed before on 10/11/2022

My commision expires

COMMUNITY DEVELOPMENT DISTRICT
FISCAL YEAR 2022/2023 REGULAR MEETING SCHEDULE NOTICE IS HEREBY GIVEN that
the Board of Supervisors of the Gulfstream Polo Community Development District will hold Regular Board Meetings in the offices located at The Oaks Center, 2501A Burns Rood, Palm Beach Gardens, Florida 33410 at 4:00 P.m., on the following dates:
October 20, 2022
November 10, 2022
December 15, 2022
January 19, 2023
February 16, 2023
March 16, 2023
April 20, 2023
May 18, 2023
June 15, 2023
July 20, 2023
August 17, 2023
September 21, 2023
The purpose of the meetings is to conduct any business coming before the Board. Meetings are open to the public and will be conducted in accordance with the provisions of Florida law. Copies of the Agendas for any of the meetings may be obtained from the District's website or by contacting the District Manager at 561-630•4922 and/or toll free at l·B77·737-4922 prior to the dote of the particular meeting.
From time to time one or two Super­
visors may participate by tele­ phone; therefore, a speaker tele• phone will be present at the meeting location so that Supervisors may be fully informed of the discussions toking place. Said meeting(s) may be continued as found necessary too time and place specified on the record.
If any person decides to appeal any decision mode with respect to any matter considered of these meet• ings, such person will need a record of the proceedings and such person may need to ensure that a verbatim record of the proceedings is mode at his or her own expense and which record includes the testimony and evidence on which the appeal is based.
In accordance with the provisions of the Americans with Disabilities Act, any person requiring special occom• modotians or an interpreter to participate at any of these meetings should contact the District Manager at 561-630-4922 and/or toll free at 1- B77-737-4922 at least seven (7) days prior to the date of the particular meeting.
Meetings may be cancelled from time to time without advertised notice.
GULFSTREAM POLO COMMU­ NITY DEVELOPMENT DISTRICT

Publication Cost:	$234.84		www.gulfstreompoloc
Oct. 11, 2022 #7892025	
Order No:	7892025	# of Copies:		
Customer No:	730341	1		
PO #:	FY 22/23 Meetings			

dd.org

THIS IS NOT AN INVOICE!
Please do not use tltisformforpayment remittance.

Page 1 of 1

GULFSTREAM POLO COMMUNITY DEVELOPMENT DISTRICT PUBLIC HEARING & REGULAR BOARD MEETING
JULY 28, 2022

CALL TO ORDER

The Gulfstream Polo Community Development District (the “District”) Regular Board Meeting of July 28, 2022, was called to order at 4:05 p.m. at the Oaks Center located at 2501A Burns Road, Palm Beach Gardens, Florida 33410.

PROOF OF PUBLICATION

Proof of publication was presented which showed that notice of the Regular Board Meeting had been published in The Palm Beach Post on July 8, 2022, and July 15, 2022, as legally required.

ESTABLISH A QUORUM

A quorum was established with the following Supervisors present: Chairman David Kanarek, Vice Chairman Andrew Maxey and Supervisor Garrett Dinsmore.

Also present were the following staff members: District Manager Jason Pierman (via phone) & Michael McElligott of Special District Services, Inc.; and District Counsel Jonathan Johnson of Hopping, Green & Sams (via phone).

ADDITIONS OR DELETIONS TO AGENDA

There were no additions or deletions to the agenda.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

There were no comments from the public for items not on the agenda.

APPROVAL OF MINUTES
March 17, 2022, Regular Board Meeting

The minutes of the March 17, 2022, Board Meeting were presented for approval.

A motion was made by Mr. Dinsmore, seconded by Mr. Kanarek and passed unanimously approving the minutes of the March 17, 2022, Regular Board Meeting, as presented.

OLD BUSINESS

There were no Old Business items to come before the Board.

NEW BUSINESS
Consider Resolution No. 2022-03 – Resetting the Public Hearing Date to Adopt a Fiscal Year 2022/2023 Final Budget

RESOLUTION NO. 2022-03

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE GULFSTREAM POLO COMMUNITY DEVELOPMENT DISTRICT AMENDING RESOLUTION NO. 2022-02; AMENDING THE DATE AND TIME FOR THE PUBLIC HEARING TO CONSIDER THE FISCAL YEAR 2022/2023 FINAL BUDGET AND ASSESSMENTS AND AUTHORIZING THE SECRETARY AND DISTRICT MANAGER TO TAKE CERTAIN ACTIONS TO ACCOMPLISH THE INTENT OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.

A motion was made by Mr. Maxey, seconded by Mr. Dinsmore and passed unanimously adopting Resolution No. 2022-03, as presented, resetting the Public Hearing to July 28, 2022.

Consider Resolution No. 2022-04 – Adopting a Fiscal Year 2022/2023 Meeting Schedule

Resolution No. 2022-04 was presented, entitled:

RESOLUTION NO. 2022-04

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE GULFSTREAM POLO COMMUNITY DEVELOPMENT DISTRICT, ESTABLISHING A REGULAR MEETING SCHEDULE FOR FISCAL YEAR 2022/2023 AND SETTING THE TIME AND LOCATION OF SAID DISTRICT MEETINGS; AND PROVIDING AN EFFECTIVE DATE.

A motion was made by Mr. Dinsmore, seconded by Mr. Kanarek and passed unanimously adopting Resolution	No.	2022-04,	as	presented.

Consider Appointment of Audit Committee & Approval of Evaluation Criteria

A motion was made by Mr. Maxey, seconded by Mr. Kanarek and unanimously passed appointing the entire Board as the Audit Committee and approving the evaluation criteria, as presented.

The Regular Board Meeting was then recessed and the Public Hearing was opened.

PUBLIC HEARING
Proof of Publication

Proof of publication was presented which showed that notice of the Public Hearing had been published in The Palm Beach Post on July 8, 2022, and July 15, 2022, as legally required.

Receive Public Comment on Fiscal Year 2022/2023 Final Budget

Mr. McElligott noted that no members of the public were in attendance.

Consider Resolution No. 2022-05 – Adopting a Fiscal Year 2022/2023 Final Budget

RESOLUTION 2022-05

THE ANNUAL APPROPRIATION RESOLUTION OF THE GULFSTREAM POLO COMMUNITY DEVELOPMENT DISTRICT (“DISTRICT”) RELATING TO THE ANNUAL APPROPRIATIONS AND ADOPTING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2022 AND ENDING SEPTEMBER 30, 2023; AUTHORIZING BUDGET AMENDMENTS; AND PROVIDING AN EFFECTIVE DATE.

A motion was made by Mr. Maxey, seconded by Mr. Kanarek and unanimously passed adopting Resolution No. 2022-05, as presented.

Consider Resolution No. 2022-06 – Adopting a Fiscal Year 2022/2023 Assessment Roll

Resolution No. 2022-06 was presented, entitled:

RESOLUTION 2022-06

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE GULFSTREAM POLO COMMUNITY DEVELOPMENT DISTRICT MAKING A DETERMINATION OF BENEFIT AND IMPOSING SPECIAL ASSESSMENTS FOR FISCAL YEAR 2022/2023; PROVIDING FOR THE COLLECTION AND ENFORCEMENT OF SPECIAL ASSESSMENTS; CERTIFYING AN ASSESSMENT ROLL; PROVIDING FOR AMENDMENTS TO THE ASSESSMENT ROLL; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.

A motion was made by Mr. Dinsmore, seconded by Mr. Maxey and unanimously passed adopting Resolution No. 2022-06, as presented.

The Public Hearing was then closed and the Regular Board Meeting was reconvened.

ADMINISTRATIVE MATTERS

Mr. Pierman noted that the next meeting would likely be held on November 10, 2022.

BOARD MEMBER COMMENTS

There were no further comments from the Board Members.

ADJOURNMENT

There being no further business to come before the Board, a motion was made by Mr. Kanarek, seconded by Mr. Dinsmore and passed unanimously adjourning the meeting at 4:15 p.m.

ATTESTED BY:

Secretary/Assistant Secretary	Chairperson/Vice-Chair

RESOLUTION NO. 2022-07

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE GULF STREAM POLO COMMUNITY DEVELOPMENT DISTRICT AUTHORIZING AND ADOPTING AN AMENDED FINAL FISCAL YEAR 2021/2022 BUDGET (“AMENDED BUDGET”), PURSUANT TO CHAPTER 189, FLORIDA STATUTES; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Board of Supervisors of the Gulf Stream Polo Community Development District (“District”) is empowered to provide a funding source and to impose special assessments upon the properties within the District; and,

WHEREAS, the District has prepared for consideration and approval an Amended Budget.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE GULF STREAM POLO COMMUNITY DEVELOPMENT DISTRICT, THAT:

Section 1.  The Amended Budget for Fiscal Year 2021/2022 attached hereto as Exhibit “A” is hereby approved and adopted.

Section 2.  The Secretary/Assistant Secretary of the District is authorized to execute any and all necessary transmittals, certifications or other acknowledgements or writings, as necessary, to comply with the intent of this Resolution.

PASSED, ADOPTED and EFFECTIVE this 10th day of November, 2022.

ATTEST:	GULF STREAM POLO
COMMUNITY DEVELOPMENT DISTRICT

By:			By:		 Secretary/Assistant Secretary			Chairperson/Vice Chairperson

Gulfstream Polo Community Development District

Amended Final Budget For Fiscal Year 2021/2022
October 1, 2021 - September 30, 2022

CONTENTS

AMENDED FINAL OPERATING FUND BUDGET

AMENDED FINAL DEBT SERVICE FUND BUDGET - SERIES 2017

AMENDED FINAL DEBT SERVICE FUND BUDGET - SERIES 2019

GULFSTREAM POLO COMMUNITY DEVELOPMENT DISTRICT OPERATING FUND
FISCAL YEAR 2021/2022 OCTOBER 1, 2021 - SEPTEMBER 30, 2022

REVENUES	FISCAL YEAR 2021/2022 BUDGET 10/1/21 - 9/30/22	AMENDED FINAL BUDGET
10/1/21 - 9/30/22	YEAR TO DATE ACTUAL
10/1/21 - 9/29/22	
O M Assessments	78,712	7 ,235	78,235	
Debt Assessments 2017	206,739	206,772	206,772	
Debt Assessments 2019	629,288	523,612	523,612	
Developer Contribution 2019 Debt	0	99, 12	99,412	
Other Revenue	0	0	0	
Interest Income	60	162	162	
				
TOTAL REVENUES	 	91 ,799	 	90 ,193	 	90 ,193	
				
EXPENDITURES				
Supervisor Fees	0	0	0	
Payroll Ta[es Employer	0	0	0	
Engineering/Inspections	2,500	5,700	4,666	
Management	35,724	35,72 	35,724	
Legal	11,000	5,000	2,039	
Assessment Roll	5,000	5,000	5,000	
Audit Fees	5,100	5,100	5,100	
Arbitrage Rebate Fee	650	650	650	
Insurance	5,800	5, 35	5,435	
Legal Advertisements	1,500	1,900	1,609	
Miscellaneous	600	500	242	
Postage	300	660	645	
Office Supplies	675	690	661	
Dues Subscriptions	175	175	175	
Trustee Fee	7,300	7, 7	7,847	
Continuing Disclosure Fee	1,500	1,500	1,500	
TOTAL EXPENDITURES	 	77, 2 	 	75, 1	 	71,293	
				
REVENUES LESS EXPENDITURES	 	 36,975	 	 32,312	 	 36,900	
				
Bond Payments 2017	(194,335)	 196,769 	(196,769)	
Bond Payments 2019	(591,531)	 597,69 	(597,694)	
				
BALANCE	 	51,109	 	37, 9	 	 2, 37	
				
Property Appraiser Ta[ Collector Fee	(18,295)	 ,916 	(8,916)	
Discounts For Early Payments	(36,589)	 31,059 	(31,059)	
				
EXCESS/ S+ORTFALL 	 	 3,775 	 	 2,126 	 	2, 62	
				
Carryover From Prior Year	3,775	3,775	0	
				
NET EXCESS/ S+ORTFALL 	 	-	 	1,6 9	 	2, 62	

FUND BALANCE AS OF 9/30/21	
FY 2021/2022 ACTIVITY	
FUND BALANCE AS OF 9/30/22	

$26,952	
($2,126)	
$24,826	

Notes
Carryover From Prior Year Of $3,775 used to reduce Fiscal Year 2021/2022 Assessments.

REVENUES	FISCAL YEAR 2021/2022 BUDGET 10/1/21 - 9/30/22	AMENDED FINAL BUDGET
10/1/21 - 9/30/22	YEAR TO DATE ACTUAL
10/1/21 - 9/29/22	
Interest Income	25	12	11	
NAV Assessment Collection	194,335	196,769	196,769	
				
Total Revenues	$	194,360	$	196,781	$	196,780	
				
EXPENDITURES				
Principal Payments	55,000	55,000	55,000	
Interest Payments	126,888	127,850	127,850	
Bond Redemption	12,472	0	0	
Total Expenditures	$	194,360	$	182,850	$	182,850	
				
ExFess/ SKortfall 	$	-	$	13,931	$	13,930	

FUND BALANCE AS OF 9/30/21	
FY 2021/2022 ACTIVITY	
FUND BALANCE AS OF 9/30/22	

$257,740	
$13,931	
$271,671	

Notes
Reserve Fund Balance = $93,618*. Revenue Fund Balance = $178,053* Revenue Fund Used To Fund 11/1/22 Principal & Interest Payment Of $118,444 (Principal $55,000 + Interest $63,444 = $118,444).
* Approximate Amounts

Series 2017 Bond Information

Original Par Amount =	$2,870,000	Annual Principal Payments Due 	
Interest Rate =	3.5% - 5.0%	November 1st	
Issue Date =	August 2017	Annual Interest Payments Due 	
Maturity Date =	November 2047	May 1st & November 1st	

REVENUES	FISCAL YEAR 2021/2022 BUDGET 10/1/21 - 9/30/22	AMENDED FINAL BUDGET
10/1/21 - 9/30/22	YEAR TO DATE ACTUAL
10/1/21 - 9/29/22	
Interest Income	25	29	28	
NAV Assessment Collection	591,531	498,282	498,282	
Payment By Developer	0	99,412	99,412	
Total Revenues	$	591,556	$	597,723	$	597,722	
				
EXPENDITURES				
Principal Payments	195,000	190,000	190,000	
Interest Payments	394,556	397,406	397,406	
Bond Redemption	2,000	0	0	
Transfer To Construction Fund	0	12	12	
Total Expenditures	$	591,556	$	587,418	$	587,418	
				
ExFess/ SKortfall 	$	-	$	10,305	$	10,304	

FUND BALANCE AS OF 9/30/21	
FY 2021/2022 ACTIVITY	
FUND BALANCE AS OF 9/30/22	

$697,928	
$10,305	
$708,233	

Notes
Reserve Fund Balance = $295,766*. Revenue Fund Balance = $412,467* Revenue Fund Used To Fund 11/1/22 Principal & Interest Payment Of $392,278 (Principal $195,000 + Interest $197,278 = $392,278).
* Approximate Amounts

Series 2019 Bond Information

Original Par Amount =	$9,860,000	Annual Principal Payments Due 	
Interest Rate =	3.0% - 4.375%	November 15th	
Issue Date =	August 2019	Annual Interest Payments Due 	
Maturity Date =	November 2049	May 15th & November 15th	

GULFSTREAM POLO COMMUNITY DEVELOPMENT DISTRICT RANKING OF AUDITOR PROPOSALS
FOR FISCAL YEAR ENDING 9/30/22

Audit Firms	
Criteria	
Point Range	Grau & Associates	Nowlen Holt & Miner	

Ability of Personnel: (E.g., geographic locations of the firms headquarters of permanent office in relation to the project; capabilities and experience of key personnel; present ability to manage this
project; evaluation of existing work load).	

1-10	

9	

9	

Proposer's Experience: (E.g. past record and experience of the Proposer in similar projects; volume of work previously performed by the firm; past performance for other Community Development Districts
in other contracts; character, integrity, reputation).	

1-10	

9	

8	

Understanding of Scope of Work: Extent to which the
proposal demonstrates an understanding of the District's needs for the services requested.	

1-10	

9	

9	

Ability to Furnish the Required Services: Extent to which the proposal demonstrates the adequacy of Proposer's financial resources and stability as a business entity necessary to complete the
services required.	

1-10	

9	

9	

Price: Points will be awarded based upon the price bid for the
rendering of the services and reasonableness of the price to the services.	

1-10	

8	

9	

TOTAL POINTS	
50	
44	
44	
				
BID PRICE - 2021/2022 AUDIT		$5,300.00	$4,800.00	
BID PRICE - 2022/2023 AUDIT		$5,400.00	$4,900.00	
BID PRICE - 2023/2024 AUDIT		$5,500.00	$5,000.00	
BID PRICE - 2024/2025 AUDIT		$5,600.00	$5,000.00	
BID PRICE - 2025/2026 AUDIT		$5, 00.00	$5,000.00	
		
COMMENTS:	Currently the auditing firm for more	Currently the auditing firm for more	
	than 200 CDD's	than 30 Governmental Entities.	

RECOMMENDATION:	Both firms have the capacity to perform the audit. Management recommends that either Grau & Associates,	
	the current auditor for the District and the firm with the most experience, or Nowlen Holt & Miner, the low bidder;	
	be selected to perform the September 30, 2022, 2023 and 2024 annual audits, with an option subject to fee	
	adjustments for inflation, to perform the fiscal year end audits for the two following years (FYE 9/30/25, FYE 9/30/26).		
Note: 2022/2023 Budget For Audit Services is $5,200

Proposal to Provide Financial Auditing Services:
GULFSTREAM POLO
Community Development District

Proposal Due: September 1, 2022 4:00PM

Submitted to:
Gulfstream Polo
Community Development District c/o SDS
2501A Burns Road
Palm Beach Gardens, Florida 33410

Submitted by:
Antonio J. Grau, Partner Grau & Associates
951 Yamato Road, Suite 280 Boca Raton, Florida 33431 Tel	(561) 994-9299
(800) 229-4728
Fax	(561) 994-5823
tgrau@graucpa.com www.graucpa.com

Table of Contents

PAGE

EXECUTIVE SUMMARY / TRANSMITTAL LETTER	1
FIRM QUALIFICATIONS	3
FIRM & STAFF EXPERIENCE	6
REFERENCES…	11
SPECIFIC AUDIT APPROACH	13
COST OF SERVICES	17
SUPPLEMENTAL INFORMATION	19

September 1, 2022

Gulfstream Polo Community Development District C/o SDS
2501A Burns Road
Palm Beach Gardens, Florida 33410

Re:	Request for Proposal for Professional Auditing Services for the fiscal year ended September 30, 2022-2024, with an option for two (2) additional annual renewals.

Grau & Associates (Grau) welcomes the opportunity to respond to the Gulfstream Polo Community Development District’s (the “District”) Request for Proposal (RFP), and we look forward to continuing working with you on your audit. We are an energetic and robust team of knowledgeable professionals and are a recognized leader of providing services to Community Development Districts. As one of Florida’s few firms to primarily focus on government, we are especially equipped to provide you an effective and efficient audit.

Special district audits are at the core of our practice: we have a total of 360 clients, 329 or 91% of which are special districts. We know the specifics of the professional services and work products needed to meet your RFP requirements like no other firm. With this level of experience, we are able to increase efficiency, to provide immediate and continued savings, and to minimize disturbances to client operations.

Why Grau & Associates:

Knowledgeable Audit Team
Grau is proud that the personnel we assign to your audit are some of the most seasoned auditors in the field. Our staff performs governmental engagements year round. When not working on your audit, your team is refining their audit approach for next year’s audit. Our engagement partners have decades of experience and take a hands-on approach to our assignments, which all ensures a smoother process for you.

Servicing your Individual Needs
Our clients enjoy personalized service designed to satisfy their unique needs and requirements. Throughout the process of our audit, you will find that we welcome working with you to resolve any issues as swiftly and easily as possible. In addition, due to Grau’s very low turnover rate for our industry, you also won’t have to worry about retraining your auditors from year to year.

Developing Relationships
We strive to foster mutually beneficial relationships with our clients. We stay in touch year round, updating, collaborating and assisting you in implementing new legislation, rules and standards that affect your organization. We are also available as a sounding board and assist with technical questions.

Maintaining an Impeccable Reputation
We have never been involved in any litigation, proceeding or received any disciplinary action. Additionally, we have never been charged with, or convicted of, a public entity crime of any sort. We are financially stable and have never been involved in any bankruptcy proceedings.

Complying With Standards
Our audit will follow the Auditing Standards of the AICPA, Generally Accepted Government Auditing Standards, issued by the Comptroller General of the United States, and the Rules of the Auditor General of the State of Florida, and any other applicable federal, state and local regulations. We will deliver our reports in accordance with your requirements.

This proposal is a firm and irrevocable offer for 90 days. We certify this proposal is made without previous understanding, agreement or connection either with any previous firms or corporations offering a proposal for the same items. We also certify our proposal is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action, and was prepared in good faith. Only the person(s), company or parties interested in the project as principals are named in the proposal. Grau has no existing or potential conflicts, and anticipates no conflicts during the engagement. Our Federal I.D. number is 20-2067322.

We would be happy to answer any questions or to provide any additional information. We are genuinely excited about the prospect of serving you and establishing a long-term relationship. Please do not hesitate to call or email either of our Partners, Antonio J. Grau, CPA (tgrau@graucpa.com) or Racquel McIntosh, CPA (rmcintosh@graucpa.com) at 561.994.9299. We thank you for considering our firm’s qualifications and experience.

Very truly yours, Grau & Associates
Antonio J. Grau

Firm Qualifications

Grau’s Focus and Experience

Our Team

2
Partners

11
Professional Staff

2
Administrative Professionals

9/13
Employees are CPAS

Year founded

Services Provided

297

Community Development Districts Served

Properly registered and
licensed professional corporation by the state of FLORIDA

9
Professional Groups

We are proud Members of the American Institute of Certified Public Accountants
&
the Florida Institute of Certified Public Accountants

See next page for report and certificate

External quality review program: consistently receives a pass

⇒

Ext

pro

rec

⇒

Inte

mo

qua

nternal: ongoing monitoring to maintain quality

AICPA | FICPA | GFOA | FASD | FGFOA

Firm & Staff Experience

GRAU AND ASSOCIATES COMMUNITY
DEVELOPMENT DISTRICT EXPERIENCE BY MANAGEMENT COMPANY

OTHER
19

PFM
12

WRATHELL
30

GMS
78

INFRAMARK
38

SDS
60

RIZZETTA
47

MERITUS
23

Profile Briefs:

Antonio J GRAU, CPA (Partner)
Years Performing Audits: 30+
CPE (last 2 years): Government Accounting, Auditing: 24 hours; Accounting, Auditing and Other: 58 hours
Professional Memberships: AICPA, FICPA, FGFOA, GFOA

Racquel McIntosh, CPA (Partner)
Years Performing Audits: 14+
CPE (last 2 years): Government Accounting, Auditing: 38 hours; Accounting, Auditing and Other: 56 hours
Professional Memberships: AICPA, FICPA, FGFOA, FASD

“Here at Grau & Associates, staying up to date with the current technological landscape is one of our top priorities. Not only does it provide a more positive experience for our clients, but it also allows us to perform a more effective and efficient audit. With the every changing technology available and utilized by our clients, we are constantly innovating our audit process.”
-	Tony Grau
“Quality audits and exceptional client service are at the heart of every decision we make. Our clients trust us to deliver a quality audit, adhering to high standards and assisting them with improvements for their organization.”
-Racquel McIntosh

YOUR ENGAGEMENT TEAM

Grau’s client-specific engagement team is meticulously organized in order to meet the unique needs of each client. Constant communication within our solution team allows for continuity of staff and audit team.

Grau contracts with an outside group of IT management consultants to assist with matters including, but not limited to; network and database security, internet security and vulnerability testing.

An advisory consultant will be available as a sounding board to advise in those areas where problems are encountered.

The assigned personnel will work closely with the partner and the District to ensure that the financial statements and all other reports are prepared in accordance with professional standards and firm policy.
Responsibilities will include planning the audit; communicating with the client and the partners the progress of the audit; and
determining that financial statements and all reports issued by the firm are accurate, complete and are prepared in accordance with professional standards and firm policy.

The Engagement Partner will participate extensively during the various stages of the engagement and has direct responsibility for engagement policy, direction, supervision, quality control, security, confidentiality of information of the engagement and communication with client personnel. The engagement partner will also be involved directing the development of the overall audit approach and plan; performing an overriding review of work papers and ascertain client satisfaction.

Contact: tgrau@graucpa.com | (561) 939-6672
Experience
For over 30 years, Tony has been providing audit, accounting and consulting services to the firm’s governmental, non-profit, employee benefit, overhead and arbitrage clients. He provides guidance to clients regarding complex accounting issues, internal controls and operations.
As a member of the Government Finance Officers Association Special Review Committee, Tony participated in the review process for awarding the GFOA Certificate of Achievement in Financial Reporting. Tony was also the review team leader for the Quality Review of the Office of Management Audits of School Board of Miami-Dade County. Tony received the AICPA advanced level certificate for governmental single audits.

Education
University of South Florida (1983) Bachelor of Arts
Business Administration

Clients Served (partial list)
(>300) Various Special Districts, including:

Bayside Improvement Community Development District Dunes Community Development District
Fishhawk Community Development District (I,II,IV) Grand Bay at Doral Community Development District Heritage Harbor North Community Development District

Boca Raton Airport Authority Greater Naples Fire Rescue District
Key Largo Wastewater Treatment District Lake Worth Drainage District
South Indian River Water Control

St. Lucie West Services District
Ave Maria Stewardship Community District Rivers Edge II Community Development District Bartram Park Community Development District
Bay Laurel Center Community Development District

Professional Associations/Memberships
American Institute of Certified Public Accountants Florida Government Finance Officers Association Florida Institute of Certified Public Accountants Government Finance Officers Association Member City of Boca Raton Financial Advisory Board Member

Professional Education (over the last two years)
Course	Hours
Government Accounting and Auditing	24
Accounting, Auditing and Other	58
Total Hours	82 (includes of 4 hours of Ethics CPE)

Contact: rmcintosh@graucpa.com | (561) 939-6669
Experience
Racquel has been providing government audit, accounting and advisory services to our clients for over 14 years. She serves as the firm’s quality control partner; in this capacity she closely monitors engagement quality ensuring standards are followed and maintained throughout the audit.
Racquel develops in-house training seminars on current government auditing, accounting, and legislative topics and also provides seminars for various government organizations. In addition, she assists clients with implementing new accounting software, legislation, and standards.

Education
Florida Atlantic University (2004) Master of Accounting
Florida Atlantic University (2003) Bachelor of Arts:
Finance, Accounting

Clients Served (partial list)
(>300) Various Special Districts, including: Carlton Lakes Community Development District Golden Lakes Community Development District Rivercrest Community Development District South Fork III Community Development District TPOST Community Development District

East Central Regional Wastewater Treatment Facilities Indian Trail Improvement District
Pinellas Park Water Management District Ranger Drainage District
South Trail Fire Protection and Rescue Service District

Professional Associations/ Memberships

Westchase Community Development District Monterra Community Development District
Palm Coast Park Community Development District Long Leaf Community Development District Watergrass Community Development District

American Institute of Certified Public Accountants	 FICPA State & Local Government Committee Florida Institute of Certified Public Accountants	FGFOA Palm Beach Chapter

Professional Education (over the last two years)
Course	Hours
Government Accounting and Auditing	38
Accounting, Auditing and Other	56
Total Hours	94 (includes of 4 hours of Ethics CPE)

References

We have included three references of government engagements that require compliance with laws and regulations, follow fund accounting, and have financing requirements, which we believe are similar to the District.

 Dunes Community Development District	
Scope of Work	Financial audit Engagement Partner	Antonio J. Grau Dates	Annually since 1998
Client Contact	Darrin Mossing, Finance Director 475 W. Town Place, Suite 114
St. Augustine, Florida 32092
	904-940-5850	

 Two Creeks Community Development District	
Scope of Work	Financial audit Engagement Partner	Antonio J. Grau Dates	Annually since 2007
Client Contact	William Rizzetta, President 3434 Colwell Avenue, Suite 200
Tampa, Florida 33614
	813-933-5571	

 Journey’s End Community Development District	
Scope of Work	Financial audit Engagement Partner	Antonio J. Grau Dates	Annually since 2004
Client Contact	Todd Wodraska, Vice President
2501 A Burns Road
Palm Beach Gardens, Florida 33410
	561-630-4922	

Specific Audit Approach

AUDIT APPROACH
Grau’s Understanding of Work Product / Scope of Services:
We recognize the District is an important entity and we are confident our firm is eminently qualified to meet the challenges of this engagement and deliver quality audit services. You would be a valued client of our firm and we pledge to commit all firm resources to provide the level and quality of services (as described below) which not only meet the requirements set forth in the RFP but will exceed those expectations. Grau & Associates fully understands the scope of professional services and work products requested. Our audit will follow the Auditing Standards of the AICPA, Generally Accepted Government Auditing Standards, issued by the Comptroller General of the United States, and the Rules of the Auditor General of the State of Florida and any other applicable Federal, State of Local regulations. We will deliver our reports in accordance with your requirements.

Proposed segmentation of the engagement
Our approach to the audit engagement is a risk-based approach which integrates the best of traditional auditing techniques and a total systems concept to enable the team to conduct a more efficient and effective audit. The audit will be conducted in three phases, which are as follows:

PHASE I:
Preliminary Planning

PHASE II:
Execution of the Audit Plan

PHASE III:
Completion and Delivery

Phase I - Preliminary Planning
A thorough understanding of your organization, service objectives and operating environment is essential for the development of an audit plan and for an efficient, cost-effective audit. During this phase, we will meet with appropriate personnel to obtain and document our understanding of your operations and service objectives and, at the same time, give you the opportunity to express your expectations with respect to the services that we will provide. Our work effort will be coordinated so that there will be minimal disruption to your staff.

During this phase we will perform the following activities:
» Review the regulatory, statutory and compliance requirements. This will include a review of applicable federal and state statutes, resolutions, bond documents, contracts, and other agreements;
» Read minutes of meetings;
» Review major sources of information such as budgets, organization charts, procedures, manuals, financial systems, and management information systems;
» Obtain an understanding of fraud detection and prevention systems;
» Obtain and document an understanding of internal control, including knowledge about the design of relevant policies, procedures, and records, and whether they have been placed in operation;
» Assess risk and determine what controls we are to rely upon and what tests we are going to perform and perform test of controls;
» Develop audit programs to incorporate the consideration of financial statement assertions, specific audit objectives, and appropriate audit procedures to achieve the specified objectives;
» Discuss and resolve any accounting, auditing and reporting matters which have been identified.

Phase II – Execution of Audit Plan
The audit team will complete a major portion of transaction testing and audit requirements during this phase. The procedures performed during this period will enable us to identify any matter that may impact the completion of our work or require the attention of management. Tasks to be performed in Phase II include, but are not limited to the following:
» Apply analytical procedures to further assist in the determination of the nature, timing, and extent of auditing procedures used to obtain evidential matter for specific account balances or classes of transactions;
» Perform tests of account balances and transactions through sampling, vouching, confirmation and other analytical procedures; and
» Perform tests of compliance.
Phase III - Completion and Delivery

In this phase of the audit, we will complete the tasks related to year-end balances and financial reporting. All reports will be reviewed with management before issuance, and the partners will be available to meet and discuss our report and address any questions. Tasks to be performed in Phase III include, but are not limited to the following:

» Perform final analytical procedures;
» Review information and make inquiries for subsequent events; and
» Meeting with Management to discuss preparation of draft financial statements and any potential findings or recommendations.

You should expect more from your accounting firm than a signature in your annual financial report. Our concept of truly responsive professional service emphasizes taking an active interest in the issues of concern to our clients and serving as an effective resource in dealing with those issues. In following this approach, we not only audit financial information with hindsight but also consider the foresight you apply in managing operations.

Application of this approach in developing our management letter is particularly important given the increasing financial pressures and public scrutiny facing today’s public officials. We will prepare the management letter at the completion of our final procedures.

In preparing this management letter, we will initially review any draft comments or recommendations with management. In addition, we will take necessary steps to ensure that matters are communicated to those charged with governance.

In addition to communicating any recommendations, we will also communicate the following, if any:

» Significant audit adjustments;
» Significant deficiencies or material weaknesses;
» Disagreements with management; and
» Difficulties encountered in performing the audit.

Is the recommendation cost effective?

Is the recommendation the simplest to effectuate in order to correct a problem?

Is the recommendation at the heart of the problem and not just correcting a symptomatic matter?

Is the corrective action taking into account why the deficiency occurred?

Our findings will contain a statement of condition describing the situation and the area that needs strengthening, what should be corrected and why. Our suggestions will withstand the basic tests of corrective action:

To assure full agreement with facts and circumstances, we will fully discuss each item with Management prior to the final exit conference. This policy means there will be no “surprises” in the management letter and fosters a professional, cooperative atmosphere.

Communications
We emphasize a continuous, year-round dialogue between the District and our management team. We regularly communicate through personal telephone calls and electronic mail throughout the audit and on a regular basis.
Our clients have the ability to transmit information to us on our secure client portal with the ability to assign different staff with separate log on and viewing capability. This further facilitates efficiency as all assigned users receive electronic mail notification as soon as new information has been posted into the portal.

Cost of Services

Our proposed all-inclusive fees for the financial audit for the fiscal years ended September 30, 2022-2026 are as follows:

  Year Ended September 30,			Fee		
2022	$5,300	
2023	$5,400	
2024	$5,500	
2025	$5,600	
2026	$5,700	
TOTAL (2022-2026)	$27,500	

The above fees are based on the assumption that the District maintains its current level of operations. Should conditions change or additional debt is issued the fees would be adjusted accordingly upon approval from all parties concerned.

Supplemental Information

	Governmental Audit	Single Audit	Utility Fund	
Current Client	
Year End	
Boca Raton Airport Authority	✓	✓		✓	9/30	
Captain's Key Dependent District	✓			✓	9/30	
Central Broward Water Control District	✓			✓	9/30	
Collier Mosquito Control District	✓			✓	9/30	
Coquina Water Control District	✓			✓	9/30	
East Central Regional Wastewater Treatment Facility	✓		✓		9/30	
Florida Green Finance Authority	✓				9/30	
Greater Boca Raton Beach and Park District	✓			✓	9/30	
Greater Naples Fire Control and Rescue District	✓	✓		✓	9/30	
Green Corridor P.A.C.E. District	✓			✓	9/30	
Hobe-St. Lucie Conservancy District	✓			✓	9/30	
Indian River Mosquito Control District	✓				9/30	
Indian Trail Improvement District	✓			✓	9/30	
Key Largo Waste Water Treatment District	✓	✓	✓	✓	9/30	
Lake Padgett Estates Independent District	✓			✓	9/30	
Lake Worth Drainage District	✓			✓	9/30	
Loxahatchee Groves Water Control District	✓				9/30	
Old Plantation Control District	✓			✓	9/30	
Pal Mar Water Control District	✓			✓	9/30	
Pinellas Park Water Management District	✓			✓	9/30	
Pine Tree Water Control District (Broward)	✓			✓	9/30	
Pinetree Water Control District (Wellington)	✓				9/30	
Ranger Drainage District	✓	✓		✓	9/30	
Renaissance Improvement District	✓			✓	9/30	
San Carlos Park Fire Protection and Rescue Service District	✓			✓	9/30	
Sanibel Fire and Rescue District	✓			✓	9/30	
South Central Regional Wastewater Treatment and Disposal Board	✓			✓	9/30	
South-Dade Venture Development District	✓			✓	9/30	
South Indian River Water Control District	✓	✓		✓	9/30	
South Trail Fire Protection & Rescue District	✓			✓	9/30	
Spring Lake Improvement District	✓			✓	9/30	
St. Lucie West Services District	✓		✓	✓	9/30	
Sunshine Water Control District	✓			✓	9/30	
West Villages Improvement District	✓			✓	9/30	
Various Community Development Districts (297)	✓			✓	9/30	
TOTAL	332	5	3	327		

CONSULTING / MANAGEMENT ADVISORY SERVICES

Grau & Associates also provide a broad range of other management consulting services. Our expertise has been consistently utilized by Governmental and Non-Profit entities throughout Florida. Examples of engagements performed are as follows:

Accounting systems
Development of budgets
Organizational structures
Financing alternatives
IT Auditing

Fixed asset records
Cost reimbursement
Indirect cost allocation
Grant administration and compliance

ARBITRAGE

The federal government has imposed complex rules to restrict the use of tax-exempt financing. Their principal purpose is to eliminate any significant arbitrage incentives in a tax-exempt issue. We have determined the applicability of these requirements and performed the rebate calculations for more than 150 bond issues, including both fixed and variable rate bonds.

73

Current Arbitrage Calculations

We look forward to providing Gulfstream Polo Community Development District with our resources and experience to accomplish not only those minimum requirements set forth in your Request for Proposal, but to exceed those expectations!

For even more information on Grau & Associates please visit us on www.graucpa.com.

Proposal for Independent Auditing Services

Gulfstream Polo Community Development District

September 1, 2022

Nowlen, Holt & Miner, P.A.

Edward T. Holt, Managing Partner

515 N. Flagler Drive, Suite 1700 Post Office Box 347
West Palm Beach, FL 33402 Telephone: (561) 659-3060
Fax: (561) 835-0628
eth@nhmcpa.com

Table of Contents

Page
Letter of Transmittal	1
Profile of the Firm
About Nowlen, Holt & Miner, P.A.	3
Independence	3
Licensed to Practice in Florida	3
Partner, Supervisory, and Staff Qualifications and Experience
Staff Continuity and Longevity	4
Audit Team Members	5
Audit Team	6
Continuing Professional Education	19
Quality of Staff	19
Firm’s Ability to Comply with District’s Time Requirements	19
Certified Fraud Examiners	20
Certified in Financial Forensics	20
Information Technology Specialist	20
Firm Qualifications and Experience
Federal or State Desk Reviews	21
Disciplinary Actions	21
Litigation	21
SBE Certification	21
External Quality Control Review	21
E-Verify	21
Additional Services	22
Experience in Auditing Governmental Units
Governmental Audits Performed by Our Audit Team	26
Similar Engagements with Governmental Entities	29
Specific Audit Approach	30
Schedule of Fees	35
Appendices
A – Professional Resources/U.S. Cities	36
Attachments - Proposal Documents
A – Notice Announcing the Request for Proposals
B – Instructions to Proposers
C – Evaluation Criteria Sheet

September 1, 2022

Gulfstream Polo Community Development District
c/o Special District Services, Inc. 2501A Burns Road
Palm Beach Gardens, Florida 33410 Audit Selection Committee:
Thank you for giving us the opportunity to present our proposal to serve as external auditors for the Gulfstream Polo Community Development District (the “District”) for the fiscal years ending September 30, 2022, 2023, and 2024, with an option for an additional two-year renewal.

We understand the scope of services requested by the District as outlined in the District’s RFP. We are committed to exceeding the performance specifications outlined and meeting all the District’s time requirements.

Nowlen, Holt & Miner, P.A (“NH&M”) was established in 1961, since that time we have maintained an office in West Palm Beach, Florida. We are a local firm that has a professional staff of twelve people. NHM believes our expansive governmental experience, quality of team members, and emphasis on client satisfaction makes our firm the best qualified to provide audit services to the District.

Our firm is best qualified to perform the engagement and provide the District with the following added advantages:

Auditor Rotation – NH&M understands the transition from one audit firm to another can be a challenging process. Our team has extensive experience in successfully managing the transition process with minimal disruption to the District’s staff. We will work closely with the District to perform an efficient audit, meet deadlines, and issue reports.

Communication – NH&M strives to build strong relationships with our clients. An essential part of this relationship is communication. NH&M has a firm policy to respond to phone calls and/or emails within 24 hours. We encourage clients to call year-round to discuss questions or concerns as they arise. Our team is always prepared to answer questions or discuss audit issues at no additional charge.

Governmental Experience – NH&M has served a remarkable number of South Florida governmental entities for over 50 years. Unlike many other firms, NH&M’s primary focus is governmental entities. Consequently, our team has mastered the elements of the audit process and is prepared to resolve issues typical to governmental entities such as the District.

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Location – Our location in downtown West Palm Beach will allow us to address and resolve any audit issues efficiently, effectively and in a timely manner. All of our team members are well-aware of and in tune with the essential needs of South Florida governments. Consequently, our auditors will be able to anticipate, address and resolve all audit issues promptly and expeditiously.

Staff Continuity/Professional Qualifications – We are proud to have high staff retention and minimal turnover. Our engagement team will remain consistent from year-to-year and will include experienced individuals. Such continuity, stability and teamwork give our employees valuable client and industry-specific knowledge, which in turn, maximizes audit efficiency and strengthens our working relationship with the District.

Additional Resources – We are members of CPAmerica International, Inc. an international association of independent accounting firms. For this reason, we can draw from the vast consulting resources of CPAmerica International with more than 200 independent accounting and advisory firms in more than 130 countries around the world (see Appendix A).

Our proposal outlines our qualifications and expertise further. Thank you for giving us the opportunity to present our credentials. We are confident our qualifications make us the ideal firm to fulfill your audit needs and would like to emphasize our desire to serve as the District’s auditors. Again, thank you for your consideration, and we look forward to serving as your auditors.

FIRM CONTACT AND INFORMATION

Edward T. Holt, President, 515 N. Flagler Drive, Suite 1700, West Palm Beach, Florida 33401,
(561) 659-3060. Mr. Holt is authorized to bind the offeror. This proposal is a firm and irrevocable offer for  ninety  (90)  days.  If  you  have  any  questions  about  this  proposal,  please  contact Ed Holt at (561) 659-3060.

Sincerely,

Nowlen, Holt & Miner, P.A.

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Profile of the Firm
About Nowlen, Holt & Miner, P.A.
NH&M is a local firm of certified public accountants. Established in 1961, we have offices in West Palm Beach and Belle Glade, Florida. We are a full-service firm that provides audit, accounting, tax, business valuation, forensic accounting, litigation support and management services. NH&M’s philosophy is to combine the knowledge of experienced professionals with the responsiveness and flexibility of a local CPA firm. We have flipped the typical staff “pyramid” where much of the work is performed by partners and managers instead of first year team members.

Independence
As defined by generally accepted auditing standards and the U.S. General Accounting Office’s Government Auditing Standards, Nowlen, Holt & Miner, P.A. is independent of the Gulfstream Polo Community Development District and any component units of the District. Our firm has no potential or existing conflicts of interest with the District. We will give the District written notice of any professional relationships entered into during the period of the engagement that might create a conflict of interest. Our proposal is made without collusion with any other person or entity submitting a proposal pursuant to this RFP.

Licensed to Practice in Florida
NH&M is an entity licensed to practice in Florida. All key team members are Certified Public Accountants, are properly licensed to practice in Florida, and are qualified to perform governmental audits. Our firm and all professionals are members in good standing of the American Institute of Certified Public Accountants (AICPA) and the Florida Institute of Certified Public Accountants (FICPA) and comply with the continuing professional education requirements of the AICPA, including those educational requirements established by quality control standards. A copy of NH&M’s State of Florida Board of Accountancy Business License is shown below.

Partner, Supervisory, and Staff Qualifications and Experience
Staff Continuity and Longevity
Hiring and retaining highly qualified professionals is at the core of our firm’s business philosophy. We believe staff retention is a crucial factor in increasing audit efficiency and maintaining high levels of client satisfaction. The following table outlines our staff’s experience and length of employment with the firm.

Professional Staff	

Years of Experience in Public	

Years of Employment with NH&M	
Partners			
Edward T. Holt, CPA	51	51	
Robert W. Hendrix, CPA	44	44	
Terry L. Morton, CPA	34	34	
N. Ronald Bennett, CPA, CFF	34	34	
Alexia G. Varga, CPA, CFE	21	21	
Edward T. Holt, Jr., CPA	18	18	
Brian J. Brescia, CPA, CFP®	17	14	
Sub-Total	219	216	
Managers			
William C. Kisker, CPA	47	17	
Mark Bymaster, CPA, CFE	15	15	
Sub-Total	62	32	
Supervisors			
Ryan Shore, CPA	10	9	
Wei Pan, CPA	10	10	
Sub-Total	20	19	
Staff			
Kristy Rowe	3	3	
Sub-Total	3	3	
Professional Staff Total	304	270	

Audit Team Members

Managing Partner
Edward T. Holt, CPA

Key Roles
Responsible for overall audit practice
Assumes responsibility for quality control throughout firm
Assures all commitments to clients are timely met
Selects and assigns appropriate staff to engagements
Reviews audit documentation, financial statements, reports and management letters
Meets with clients on material matters
Signs audit reports and management letters

Audit Partner
Robert W. Hendrix, Jr., CPA Terry L. Morton, CPA
N. Ronald Bennett, CPA

Key Roles
Develops overall audit approach, including preparing audit programs
Coordinates audit planning, development and timeline
Maintains client contact and communications regarding audit progress, significant findings and any client questions
Supervises audit team members to ensure quality control throughout audit engagement
Reviews workpapers, audit reports and financial statements

Manager
William C. Kisker, CPA Mark Bymaster, CPA, CFE

Key Roles
Implements audit approach
Performs risk assessment procedures to document understanding of client, including internal controls
Maintains client contact and communication regarding any client questions
Researches technical accounting and audit issues as necessary
Recommends audit adjustments for partners review
Reviews workpapers of seniors and staff accountants
Reviews financial statements and audit reports
Prepares management letter for partners review

Senior/Staff
Kristy Rowe

Key Roles
Performs audit procedures as required by audit programs
Documents understanding of client’s internal control
Prepares financial statements and audit reports for management’s review
Maintains and update audit documentation records
Confirms asset and liability account balances
Performs analytical procedures
Performs tests of compliance

Audit Team
To provide the District with optimal audit service, we have assembled a talented audit team whose knowledge and experience will be ideal to meet the requirements of the District. All of our key team members have more than 15 years of governmental auditing experience and is a licensed CPA. It is NH&M’s policy not to assign first year staff to a new engagement; therefore the District will not have to train their auditors. The proposed engagement team is as follows:
Edward T. Holt, CPA – Audit Engagement Partner, in our West Palm Beach office, oversees responsibility for the engagement team and signing the final reports. Ed has managed the audits of over 100 different entities throughout his 51 years of auditing experience. His diverse experience includes governmental, non- profit, retail and construction industries.

N. Ronald Bennett, CPA – Quality Control Review Partner, in our West Palm Beach office, responsible for reviewing the form and content of the audit workpapers, the independent auditor’s report, and other documents to ensure firm and industry standards have been met. Ron has been with the firm for 34 years and has extensive experience in auditing governmental entities and grant compliance testing.

Terry L. Morton, CPA (Key Member) – Technical Review Partner, in our West Palm Beach office, responsible for assigning personnel, reviewing the financial statements, independent auditor’s report and other documentations, maintaining client contact and overall engagement team oversight. Terry has been with the firm for 34 years and received a Certificate of Educational Achievement in both Governmental and Non- Profit Accounting and Auditing from the AICPA.

William C. Kisker, CPA and Mark J. Bymaster, CPA, CFE (Key Members) – Audit Managers, in our West Palm Beach office, responsible for daily client contact, executing and supervising the day-to-day fieldwork during the audit, developing audit programs, preparing the financial statements and reports, reviewing the work of senior and staff, and reporting to the partners on the status of the engagement. Both Bill and Mark have over 15 years of experience auditing local governments in Florida including municipalities and special districts.

Senior/Staff Members – If additional team members are necessary, we will assign a senior or staff member to work on the District engagement. Senior/Staff members will execute the day-to-day fieldwork during the audit and will report directly to the audit managers. Any staff members assigned to the District’s engagement will be working out of our West Palm Beach office.

EDWARD T. HOLT, CPA

Edward T. Holt is a partner with Nowlen, Holt & Miner, P.A. with 51 years of experience. He received his B.B.A from Arkansas A&M. He has managed the audits of over 100 different entities. His diverse experience includes governmental, non-profit, retail, construction, and coordinating the firm’s continuing professional education program. He is licensed as a CPA in Florida and affiliated with the following organizations:

American Institute of Certified Public Accountants
Florida Institute of Certified Public Accountants
Florida Government Finance Officers’ Association (FGFOA)
Government Finance Officers’ Association
Chamber of Commerce of the Palm Beaches
CPAmerica International – Council Member

Relevant Continuing Professional Education
Some of Ed’s more current seminars include the following:

	01/17	SSARS 21		05/18	Non-Profit Update	
	06/17	Fraud Examination for Managers and		08/18	Government Accounting and Financial	
		Auditors			Reporting	
	10/17	GASB Fair Value Audit & Accounting		12/18	Government Accounting	
		Issues		06/19	2018 Yellow Book	
	10/17	New Single Audit Uniform Guidance		09/19	GASB Implementation Guides for	
		Requirements			Fiduciary Activities and Leases	
	11/17	Fraud Risk in the SLG Environment		06/20	FGFOA 2020 Annual Conference	
	11/17	Efficient Single Audits and Changes to		05/21	FGFOA 2021 Annual Conference	
		the Federal Audit Clearing House		06/22	Annual Accounting and Auditing	
					Update & Review	

Non-Profit Experience
As partner or our auditing team, Ed has directed the following audits of non-profit organizations:

Adopt-A-Family of the Palm Beaches, Inc.
Alzheimer’s Association, Southeast Florida Chapter
Area Agency on Aging of Palm Beach/Treasure Coast, Inc.
Better Business Bureau of Palm Beach County, Inc.
Catholic Charities of the Dioceses of Palm Beach
Center for Children in Crisis, Inc.
Comprehensive Aids Program of Palm Beach County, Inc.
District IX Health Council, Inc.
Early Learning Coalition of Broward
Early Learning Coalition of Palm Beach
Executive Service Corps of Southeast Florida
Florida Community Health Centers, Inc.
Glades Area ARC
Haitian Center for Family Services, Inc.
Hanley Center, Inc.
Hanley Center Foundation, Inc.

Hospice Foundation of Palm Beach County, Inc.
H.E.A.R.T., Inc.
Help Becomes Hope, Inc.
Hendry-Glades Mental Health Clinic, Inc.
Institute for Ethnomedicine, Inc.
New Beginnings Development Center, Inc.
Parent-Child Center, Inc.
Palm Beach County Chapter, The American Red Cross
Palm Beach Dramaworks, Inc.
Preservation Foundation of Palm Beach County, Inc.
St. Andrew’s Residence of the Palm Beaches, Inc.
Seagull Industries for the Disables, Inc.
South America Mission, Inc.
The Lords Place, Inc.
Urban League of Palm Beach County
World Servants, Inc.
Young Women’s Christian Association

Governmental Experience
Ed has also directed the audits of the following governmental entities:

Children’s Services Council of Broward County
Children’s Services Council of Palm Beach County
City of Boynton Beach
City of Greenacres
City of Lake Worth
City of Pahokee
City of Palm Beach Gardens
City of Parkland
City of Riviera Beach
City of Riviera Beach CRA
City of South Bay
Conventional Low-Income Housing Development of Commerce – Economic Development Administration
Crossings at Fleming Island Community Development District
Department of Housing and Urban Development – Community Development Block Grants
Department of Labor, CETA
Florida Governmental Utility Authority
Glades Utility Authority
Hendry County
Housing Authority of West Palm Beach
Jupiter Inlet Colony
Jupiter Inlet District
Loxahatchee River Environmental Control District
North Palm Beach Heights Water Control District

Okeechobee Utility Authority
Palm Beach County
Palm Beach County Solid Waste Authority
Port of Palm Beach
Revenue Sharing Financial and Compliance Audits
School Board of Palm Beach County – Internal Accounts and Tangible Personal Property
Seacoast Utility Authority
Section 8 Housing Assistance Payments
Section 23 Low Income Housing
South Lake Worth Inlet District
Town of Gulf Stream
Town of Highland Beach
Town of Juno Beach
Town of Lake Clarke Shores
Town of Lake Park
Town of Lantana
Town of Loxahatchee Groves
Town of Mangonia Park
Town of Ocean Ridge
Town of Ocean Breeze
Town of Palm Beach
Town of Palm Beach Shores
Town of Sewall’s Point
Town of South Palm Beach
Village of North Palm Beach
Village of Palm Springs
Village of Royal Palm Beach
Village of Tequesta
West Palm Beach Golf Commission

N. RONALD BENNETT, CPA, ABV, CVA, CFF

N. Ronald Bennett is a partner with Nowlen, Holt & Miner, P.A. and has been with the firm for 34 years. His education includes an MBA in Finance from Florida State University where he was also a member of Beta Gamma Sigma Honor Society, and a Bachelor of Aerospace Engineering (with high honors) from Georgia Institute of Technology. He is licensed as a CPA in Florida and affiliated with the following organizations:

American Institute of Certified Public Accountants
Florida Institute of Certified Public Accountants
Florida Government Finance Officers’ Association (FGFOA)
American Society of Mechanical Engineers
National Association of Certified Valuation Analysts
Association of Certified Fraud Examiners

Relevant Continuing Professional Education
Some of Ron’s more current seminars include the following:

	05/16	GASB Statements 74 and 75		05/17	2017 Not-For-Profit Organizations	
	06/16	FGFOA 2016 Annual Conference			Conference	
	10/16	GASB Fair Value: Audit and		06/17	FGFOA 2017 Annual Conference	
		Accounting Issues		06/18	FGFOA 2018 Annual Conference	
	10/16	New Single Audit Uniform Guidance		07/18	Government Accounting	
		Requirements		09/19	GASB Implementation Guides for	
	11/16	Efficient Single Audits and Changes to the Federal Audit Clearing House	
	
06/20	Fiduciary Activities and Leases FGFOA 2020 Annual Conference	
	11/16	Fraud Risk in the SLG Environment		05/21	FGFOA 2021 Annual Conference	
	04/17	Fraud Examination for Managers and		06/22	Annual Accounting and Auditing	
		Auditors			Update & Review	

Governmental Experience
While with the firm Ron has managed the audits of the following governmental entities:

Bolles Drainage District
City of Boynton Beach
City of Greenacres
City of Lake Worth
City of Pahokee
City of Parkland
City of Riviera Beach
City of Riviera Beach CRA
Clewiston Drainage District
Disston Island Conservancy District
East Beach Water Control District
East Shore Water Control District
Gladeview Water Control District
Highland Glades Water Control District
North Palm Beach Heights Water Control District
Pahokee Water Control District
Pelican Lake Water Control District
Pine Tree Water Control District

Ritta Drainage District
Port of Palm Beach District
School Board of Palm Beach County – Internal Accounts and Tangible Personal Property
Shawano Water Control District
Solid Waste Authority of Palm Beach County
South Florida Conservancy District
South Lake Worth Inlet District
South Shore Drainage District
Town of Gulf Stream
Town of Highland Beach
Town of Lake Clarke Shores
Town of Manalapan
Town of Ocean Ridge
Town of Palm Beach
Town of Palm Beach Shores
Town of South Palm Beach
West Palm Beach Downtown Development Authority

Non-Profit Experience
While with the firm Ron has worked on the audits of the following non-profit entities:

Area Agency on Aging of Palm Beach/Treasure Coast, Inc.
Better Business Bureau of Palm Beach County, Inc.
Palm Beach County Chapter, The American Red Cross

South American Mission, Inc.
Western Palm Beach County Mental Health Clinic
World Servants, Inc.

TERRY L. MORTON, JR., CPA

Terry L. Morton, Jr. is a partner with Nowlen, Holt & Miner, P.A. and has been with the firm for 34 years. His education includes a B.S. (with honors) and M.Acc. from the University of Florida. He has also received a Certificate of Educational Achievement in both Governmental and Non-Profit Accounting and Auditing from the AICPA. He is licensed as a CPA in Florida and affiliated with the following organizations:

American Institute of Certified Public Accountants
Florida Institute of Certified Public Accountants
Florida Government Finance Officers’ Association (FGFOA)
Association of Certified Fraud Examiners
Gold Coast Area, Kairos Prison Ministry, Chairman

Relevant Continuing Professional Education
Some of Terry’s more current seminars include the following:

	04/19	Fraud, Automated Controls &	09/19	Common Errors in Not-for-Profit	
		Cybersecurity	Financial Reporting	
	06/19	Changes to Government Auditing	09/19	GASB Implementation - Leases Using	
		Standards	05/20	Microsoft Teams for Remote Work	
	06/19	Ethics and Professional Conduct	06/20	FGFOA 2020 Annual Conference	
	06/19	Auditing Developments	05/21	FGFOA 2021 Annual Conference	
	08/19	COSO Internal Controls	06/22	Annual Accounting and Auditing	
	09/19	FICPA State and Local Government	Update & Review	
Conference

Governmental Experience
While with the firm Terry has managed the audits of the following governmental entities:

Belle Glade Housing Authority
Children’s Services Council of Broward County
Children’s Services Council of Palm Beach County
City of Belle Glade
City of Greenacres
City of Pahokee
City of Palm Beach Gardens
City of Riviera Beach
City of Riviera Beach CRA
Crossings at Fleming Island CDD
Everglades Agricultural Area Environmental Protection District
Florida Governmental Utility Authority
Glades Utility Authority
Hendry County
High Ridge/Quantum CDD
Jupiter Inlet District
Loxahatchee River Environmental Control District

Marsh Harbour CDD
North Palm Beach Heights Water Control District
Okeechobee Utility Authority
Palm Beach County
Palm Beach Plantation CDD
Port of Palm Beach
Riverside Park CDD
Seacoast Utility Authority
Solid Waste Authority of Palm Beach County
Town of Gulf Stream
Town of Jupiter Inlet Colony
Town of Lake Park
Town of Loxahatchee Groves
Town of Mangonia Park
Town of Palm Beach Shores
Town of Sewall’s Point
Village of North Palm Beach
Village of Tequesta
West Palm Beach Golf Commission

Non-Profit Experience
While with the firm Terry has worked on the audits of the following non-profit entities:

Adopt-A-Family of the Palm Beaches, Inc.
Alzheimer’s Association, Southeast Florida Chapter
Area Agency on Aging of Palm Beach/Treasure Coast, Inc.
Better Business Bureau of PBC, Inc.
Catholic Charities of the Dioceses of Palm Beach
Center for Children in Crisis, Inc.
Comprehensive Aids Program of Palm Beach County, Inc.
Doveland, Inc.
Early Learning Coalition of Broward
Early Learning Coalition of Palm Beach
Executive Service Corps of Southeast Florida
Florida Community Health Centers, Inc.
Florida Community Health Centers, Inc. Retirement Plan
Glades Area ARC
Glades Community Development Corporation
Glades Diamond, Inc.
Glades Pioneers, Inc.
Haitian Center for Family Services, Inc.
Hanley Center, Inc
Hanley Center Foundation, Inc.

Healthy Start Prenatal and Infant Care, Inc.
Help Becomes Hope, Inc.
Hospice Foundation of Palm Beach County, Inc.
Hospice of Palm Beach County, Inc.
Institute for Ethnomedicine, Inc.
Loxahatchee River District
Milagro Foundation, Inc.
New Beginnings Community Development Center, Inc.
NOAH Development Corporation
NOAH, Inc.
Parent-Child Center, Inc.
Palm Beach County Chapter, The American Red Cross
Palm Beach Dramaworks, Inc.
Palm Beach County Resource Center, Inc.
South America Mission, Inc.
Street Beat, Inc.
The Lord’s Place, Inc.
Urban League of Palm Beach County
Western Palm Beach County Mental Health Clinic
World Servants, Inc.
Young Women’s Christian Association

WILLIAM C. KISKER, CPA

William C. Kisker is a manager at Nowlen, Holt & Miner, P.A. with 47 years of experience. His education includes a B.S. in Business Administration from Florida State University. He is licensed as a CPA in Florida and is affiliated with the following organizations:

American Institute of Certified Public Accountants
Florida Institute of Certified Public Accountants
Florida Government Finance Officers’ Association (FGFOA)

Relevant Continuing Professional Education
Some of Bill’s more current seminars include the following:

11/16	Internal Control and Fraud in		12/17	Reporting on Noncorporate Entities	
Governmental and Nonprofit Entities			and Internal Control	
11/16	Governmental Auditing Standards –		06/18	Government Accounting	
Yellow Book		09/19	GASB Implementation Guides for	
11/16	Audits of State-Local Governments			Fiduciary Activities and Leases	
12/16	Overview of Governmental Accounting		06/20	FGFOA 2020 Annual Conference	
12/17	Assessing and Responding to		05/21	FGFOA 2021 Annual Conference	

Identified Risk

06/22

Annual Accounting and Auditing Update & Review

Governmental Experience
While with the firm Bill has worked on the audits of the following governmental entities:

Bolles Drainage District
City of Belle Glade
Disston Island Conservancy District
Gladeview Water Control District
Highland Glades Water Control District
North Palm Beach Heights Water Control District
Okeechobee Utility Authority
Pine Tree Water Control District

Ritta Drainage District
Seacoast Utility Authority
Shawano Water Control District
Town of Jupiter Inlet Colony
Town of Lake Park
Town of Mangonia Park
Town of Palm Beach Shores
Village of North Palm Beach

MARK J. BYMASTER, CPA, CFE

Mark Bymaster is a manager at Nowlen, Holt & Miner, P.A. with 15 years of experience. His education includes a B.S. in Finance and Information Studies from Florida State University. He received a MAcc. and a Masters in Economics from Florida Atlantic University. He is licensed as a CPA in Florida and is a Certified Fraud Examiner. Mark is affiliated with the following organizations:

American Institute of Certified Public Accountants
Florida Institute of Certified Public Accountants
Florida Government Finance Officers’ Association (FGFOA)
Association of Certified Fraud Examiners
The School District of Palm Beach County – Audit Committee Member

Relevant Continuing Professional Education
Some of Mark’s more current seminars include the following:

05/16	GASB Statements No. 74 and 75		05/17	Non-Profit Update	
07/16	Fraud Examination for Managers and		06/17	FGFOA 2017 Annual Conference	
Auditors		06/18	Government Accounting	
10/16	New Single Audit Uniform Guidance		09/19	GASB Implementation Guides for	
Requirements			Fiduciary Activities and Leases	
10/16	GASB Fair Value		06/20	FGFOA 2020 Annual Conference	
11/16	Fraud Risk in the SLG Environment		05/21	FICPA Non-For-Profit Conference	
11/16	Efficient Single Audits and Changes to		05/21	FGFOA 2021 Annual Conference	
the Federal Audit Clearing House		06/22	Annual Accounting and Auditing	
			Update & Review	

Governmental and Non-Profit Experience
While with the firm Mark has worked on the audits of the following governmental and non-profit entities:

Area Agency on Aging of Palm Beach/Treasure Coast, Inc.
Bolles Drainage District
City of Boynton Beach
City of Greenacres
City of Riviera Beach
City of Riviera Beach CRA
City of Pahokee
Clewiston Drainage District
Disston Island Conservancy District
East Beach Water Control District
East Shore Water Control District
Everglades Agricultural Area Environmental Protection District
Gladeview Water Control District
Hanley Center, Inc.
Hanley Center Foundation, Inc.
Highland Glades Water Control District
High Ridge/Quantum CDD
Loxahatchee River Environmental Control District
Marsh Harbour CDD
Okeechobee Utility Authority
Pahokee Water Control District

Palm Beach County Chapter, The American Red Cross
Palm Beach Plantation CDD
Pelican Lake Water Control District
Pine Tree Water Control District
Port of Palm Beach
Ritta Drainage District
Riverside Park CDD
Shawano Water Control District
South Florida Conservancy District
South Shore Drainage District
Town of Gulf Stream
Town of Highland Beach
Town of Juno Beach
Town of Lake Clarke Shores
Town of Manalapan
Town of Ocean Breeze
Town of Ocean Ridge
Town of Palm Beach
Seacoast Utility Authority
Solid Waste Authority of Palm Beach County
West Palm Beach Downtown Development Authority
Young Women’s Christian Association

Continuing Professional Education
All team members hold accounting degrees from accredited universities. Several of our team members have advanced degrees and/or multiple degrees in related areas. NH&M believes that, not only to comply with professional standards, but in order to consistently offer our clients the best and most current information, continuing education is a necessity.

Training our team members is important in order to meet the needs of our clients and assist them with new accounting standards. All professionals receive at least the required 80 hours of continuing professional education, as required by Government Auditing Standards and the State Board of Accountancy, every two years. Our professionals attend in-house seminars as well as seminars provided by the AICPA, FICPA, FGFOA and GFOA. Due to our commitment to remain current on the technical pronouncements, we will keep the District informed of any new reporting requirements and will discuss any situations involving options in reporting formats.

Quality of Staff
Staff retention is an important part of NH&M’s strategy for increasing audit efficiency. Because of our firm’s low employee turnover rate, the District will see the same audit team members year-after-year.

Team members, consultants, and firm specialists will not be changed without the express prior written permission of the District. If staff rotation is necessary, team members will be replaced with someone of comparable skills and experience. However, the District retains the right to approve or reject replacements. Consistency of audit team members from one year to the next, results in a more efficient audit by enhancing both client-specific and industry-specific experience.

Firm’s Ability to Comply with District’s Time Requirements
NH&M is able and willing to commit and maintain staffing, both number and level, to successfully conclude the audit examination within the specified time constraints. We believe the most effective way for NH&M to comply with the District’s time requirements is by providing quality work. Quality work starts with our team members and is enriched with timeliness. NH&M hires and trains only quality team members. All audit team members have a thorough understanding of Generally Accepted Auditing Standards and Government Auditing Standards. The team members assigned to the engagement will be dedicated to the engagement from inception through the issuance of the financial statements. Terry Morton, Audit Partner, will continually monitor the progress of the audit in order to ensure timely completion. Terry will be free to meet with the administration and District Board for discussion of the audit report, or any other material matters that could affect the financial position or results of operations, as deemed necessary by the District.

Certified Fraud Examiners
Alexia Varga and Mark Bymaster are members of the Association of Certified Fraud Examiners (ACFE) and are Certified Fraud Examiners (CFE). In addition, both Terry L. Morton and N. Ronald Bennett are members of the ACFE. The ACFE is the world’s largest organization and premier provider of anti-fraud training and education. The CFE credential denotes proven expertise in fraud prevention, detection and deterrence. CFEs are trained to identify the warning signs and red flags that indicate evidence of fraud and fraud risk. CFEs also help entities, not only by uncovering fraud, but by assisting in implementing processes to prevent fraud from occurring in the first place.

The ACFE’s Board of Regents awards this designation only to select professionals who meet a stringent set of criteria, including character, experience, and education. CFEs have a unique set of skills that are not found in any other career field or discipline; the combined knowledge of complex financial transactions with an understanding of methods, law and how to resolve allegations of fraud.

Certified in Financial Forensics
In addition to the ACFE membership, N. Ronald Bennett is Certified in Financial Forensics (CFF). The CFF credential is the mark of excellence in forensic accounting. It identifies those forensic accounting professionals who have the ability to provide sound and reliable forensic accounting services. Those who earn the CFF credential must:
Be a member in good standing of the AICPA
Hold a valid CPA certificate or license
Demonstrate experience in forensic accounting
Demonstrate a history of continuing education and commitment to lifelong learning

Information Technology Specialist
In accordance with auditing standards, we may determine that specialized skills are needed for the audit. If considered necessary, NH&M will utilize the services of a Certified Information Systems Auditor (CISA) to review the Information Technology (IT) system. This review would be conducted in accordance with the relevant professional and ethical standards issued by the Information Systems Audit and Control Association. The objectives of this type of IT review include the following:
Identify areas of greatest IT risk exposure as it relates to financial data to focus resources
Asses the confidentiality, integrity and availability of information systems
Evaluate the effectiveness of management’s planning and oversight of IT activities
Evaluate the adequacy of operating processes and internal controls
Assess enterprise-wide compliance efforts related to IT policies and internal control procedures

Firm Qualifications and Experience
Federal or State Desk Reviews
NH&M is committed to maintaining the highest level of quality control in our accounting and auditing practice. Our firm has never been involved in disciplinary actions with the State of Florida Board of Accountancy or any other professional organizations. NH&M has not received any comments from a Federal or State desk review, nor has NH&M undergone a field audit in the past three years.

Disciplinary Actions
No disciplinary actions have ever been taken nor are pending against the firm or any of its officers, directors, executives, partners, shareholders, employees, members, or agents by any State regulatory bodies or professional organizations. In the event that any disciplinary actions or complaints arise, we agree to notify the District immediately and submit a written report of all irregularities and illegal actions.

Litigation
Nowlen, Holt & Miner, P.A. has never had any litigation or proceeding where a court or any administration agency has ruled against the firm in any manner related to its professional activities. No current or pending litigation exists.

SBE Certification
Nowlen, Holt & Miner, P.A is certified as a Small Business Enterprise (SBE) through the Palm Beach County Office of Equal Business Opportunity. See certification on the following page.

External Quality Control Review
Nowlen, Holt & Miner P.A. is a member of the AICPA’s Center for Audit Quality, and participates in the AICPA Peer Review Program every three years. Our most recent external peer review resulted in a peer review rating of pass on the quality of our accounting and auditing practice with no letters of comment, which is the highest level of achievement in the peer review program. This review included a review of specific government engagements. We will provide the District with a copy of each peer review report and any letters of comment for each review conducted during the time period engaged by the District. A copy of NH&M’s 2021 peer review report and the FICPA / AICPA acceptance letter is included on the following pages.

E-Verify
Nowlen, Holt & Miner, P.A is registered with the E-Verify system and in compliance with Florida Statute 448.095.

Additional Services
See Schedule of Professional Fees for Non-Audit Additional Services on page 35 for any additional work which may be requested by the District which is outside the scope of this contract

.

23

24

25

Experience in Auditing Governmental Units
Governmental Audits Performed by Our Audit Team
Below is a list of NH&M’s Special District clients for which we are currently providing auditing services. A contact person, and related phone number for each, is also included. We encourage you to contact these individuals regarding the audit services we have provided to their respective organizations.
Audit Engagement	Audit Term	Partners	ACFR*	Single Audit	Client Contact	
Bolles Drainage District
P.O. Box 1685
Clewiston, FL 33440	
2021-Current	Edward T. Holt Ronald Bennett			Betty Camplin Bookkeeper 863-228-0400	
Clewiston Drainage District
2832 North Main Street Belle Glade, FL 33430	
2021-Current	
Edward T. Holt Ronald Bennett			David R. Davis District Manager 561-996-2940	
Disston Island Conservancy District
P.O. Box 1685
Clewiston, FL 33440	
2021-Current	
Edward T. Holt Ronald Bennett			Betty Camplin Bookkeeper 863-228-0400	
East Beach Water Control District
2832 North Main Street Belle Glade, FL 33430	
2021-Current	
Edward T. Holt Ronald Bennett			David R. Davis District Manager 561-996-2940	
East Shore Water Control District
2832 North Main Street Belle Glade, FL 33430	
2021-Current	
Edward T. Holt Ronald Bennett			David R. Davis District Manager 561-996-2940	
Everglades Agricultural Area Environmental Protection District
1555 Palm Beach Lakes Blvd., Suite 1200
West Palm Beach, FL 33401	

2016-Current	

Edward T. Holt Terry Morton			
Charles F. Schoech Administrator 561-655-0620	
Gladeview Water Control District
1555 Palm Beach Lakes Blvd., Suite 1200
West Palm Beach, FL 33401	
2021-Current	
Edward T. Holt Ronald Bennett			Charles F. Schoech Administrator 561-655-0620	
Highland Glades Water Control District
1555 Palm Beach Lakes Blvd., Suite 1200
West Palm Beach, FL 33401	
2021-Current	
Edward T. Holt Ronald Bennett			Charles F. Schoech Administrator 561-655-0620	
Jupiter Inlet District
400 N. Delaware Blvd. Jupiter, FL 33458	
2004-Current	Edward T. Holt Terry Morton			Joseph Chaison Executive Director 561-746-2223	
Loxahatchee River Environmental Control District
2500 Jupiter Park Dr. Jupiter, FL 33458	
2017-Current	
Edward T. Holt Terry Morton	
3		
Kara Fraraccio Director of Finance 561-401-4095	
Marsh Harbour CDD
2501A Burns Road
Palm Beach Gardens, FL 33410	
2014-Current	Edward T. Holt Terry Morton			Jeff Walker Finance Director 561-630-4922	
*ACFR – Annual Comprehensive Financial Report

Audit Engagement	Audit Term	Partners	ACFR*	Single Audit	Client Contact	
NPB Heights Water Control District
601 Heritage Dr., #130A Jupiter, FL 33458	
1988-Current	
Edward T. Holt Terry Morton			Lynn McCullough Chairman
561-743-7674	
Okeechobee Utility Authority
100 SW 5th Ave. Okeechobee, FL 34974	
2004-Current	
Edward T. Holt Terry Morton			George Gall Finance Director 863-763-9460	
Pahokee Water Control District
2832 North Main Street Belle Glade, FL 33430	
2021-Current	
Edward T. Holt Ronald Bennett			David R. Davis District Manager 561-996-2940	
Pelican Lake Water Control District
2832 North Main Street Belle Glade, FL 33430	
2021-Current	
Edward T. Holt Ronald Bennett			David R. Davis District Manager 561-996-2940	
Pine Tree Water Control District
P.O. Box 2811
Clewiston, FL 33440	
2021-Current	
Edward T. Holt Ronald Bennett			Betty Camplin Bookkeeper 863-228-0400	
Ritta Drainage District
P.O. Box 1685
Clewiston, FL 33440	
2021-Current	Edward T. Holt Ronald Bennett			Betty Camplin Bookkeeper 863-228-0400	
Riverside Park CDD
2501A Burns Road
Palm Beach Gardens, FL 33410	
2014-Current	Edward T. Holt Terry Morton			Jeff Walker Finance Director 561-630-4922	
Shawano Water Control District
1555 Palm Beach Lakes Blvd., Suite 1200
West Palm Beach, FL 33401	
2021-Current	
Edward T. Holt Ronald Bennett			Charles F. Schoech Secretary
561-655-0620	
Solid Waste Authority of Palm Beach County
7501 N. Jog Rd.
West Palm Beach, FL 33412	
2015-Current	
Edward T. Holt Terry Morton	
3	
3	Paul Dumars Chief Financial Officer
561-640-4000	
South Florida Conservancy District
2832 North Main Street Belle Glade, FL 33430	
2021-Current	
Edward T. Holt Ronald Bennett			David R. Davis District Manager 561-996-2940	
South Shore Drainage District
2832 North Main Street Belle Glade, FL 33430	
2021-Current	
Edward T. Holt Ronald Bennett			David R. Davis District Manager 561-996-2940	
West Palm Beach Downtown Development Authority
300 Clematis Street #200 West Palm Beach, FL 33401	
2021-Current	
Edward T. Holt Ronald Bennett			Vivian Ryland Director of Administration 561-833-8873	
*ACFR – Annual Comprehensive Financial Report

Below is a list of NH&M’s governmental municipality clients for which we are currently providing auditing services. A contact person, and related phone number for each, is also included. We encourage you to contact these individuals regarding the audit services we have provided to their respective organizations.
Audit Engagement	Audit Term	Partners	ACFR*	Single Audit	Client Contact	
City of Belle Glade
110 Dr. Martin Luther King Jr., Blvd West
Belle Glade, FL 33430	
1977-Current	
Robert Hendrix Terry Morton	
✓	
✓	Diana Hughes Finance Director 561-996-0100	
City of Greenacres
5800 Melaleuca Lane
Greenacres, FL 33463	
2015-Current	Edward T. Holt Ronald Bennett	✓	✓	Teri Beiriger
Finance Director 561-642-2019	
Town of Gulf Stream
100 Sea Rd.
Gulf Stream, FL 33483	
2000-Current	Edward T. Holt Ronald Bennett			Greg Dunham
Town Manager 561-276-5116	
Town of Juno Beach
340 Ocean Drive
Juno Beach, FL 33408	
2019-Current	
Edward T. Holt Terry Morton	
✓		Matthew Pazanski
Finance Director 561-656-0320	
Town of Lake Park
535 Park Ave.
Lake Park, FL 33403	
2007-Current	Edward T. Holt Terry Morton	✓		Jeffrey Duvall
Finance Director 561-881-3351	
Town of Manalapan
600 South Ocean Blvd. Manalapan, FL 33462	
2004-Current	Robert Hendrix Ronald Bennett			Linda Stumpf Town Manager 561-383-2540	
Town of Mangonia Park
1755 E. Tiffany Dr. Mangonia Park, FL 33407	
2011-Current	Edward T. Holt Terry Morton			Ken Metcalf
Town Manager 561-848-1235	
Town of Ocean Ridge
6450 N. Ocean Blvd. Ocean Ridge, FL 33435	
2006-Current	Edward T. Holt Ronald Bennett			Tracy Stevens Town Manager 561-732-2635	
Town of Ocean Breeze
1508 NE Jensen Beach Blvd. Jensen Beach, FL 34957	
2020-Current	Edward T. Holt Terry Morton			Pamela Orr Town Clerkr 772-334-6826	
Town of Palm Beach Shores
247 Edwards Lane
Palm Beach Shores, FL 33404	
2004-Current	
Edward T. Holt Terry Morton			Wendy Wells Town Administratorr 561-844-3457	
Village of North Palm Beach
501 US Highway 1
North Palm Beach, FL 33408	
2005-Current	
Edward T. Holt Terry Morton	
✓		Samia Janjua Finance Director 561-841-3360	
*ACFR – Annual Comprehensive Financial Report

Similar Engagements with Governmental Entities
NH&M has audited, reviewed, and compiled the financial statements of numerous governmental entities. Our experience qualifies us to provide the District with efficient and thorough auditing services. We are proud of our history and our abilities to understand and work within the complex guidelines of Generally Accepted Auditing Standards and Government Auditing Standards.

Below are three engagements performed in the last five years that are similar to the District’s engagement.

Client	Contact	Address	Length of Service

Engagement Partner

Everglades Agricultural Environmental Control District

Charles F. Schoech
Administrator 561-655-0620

1555 Palm Beach Lakes Blvd, Suite 1200
West Palm Beach, FL 33401

2016-Current

Edward T. Holt Terry L. Morton

Performed Financial Statement Audit conducted in accordance with U.S. generally accepted auditing standards of the AICPA, the standard for financial and compliance audits contained in Government Auditing Standards, Florida Statutes, and other rules as applicable
Assisted with financial statement preparation

North Palm Beach Heights Water Control District

Lynn McCullough
Chairman 561-743-7674

601 Heritage Dr. #130A Jupiter, FL 33458

Edward T. Holt Terry L. Morton

1988-Current

Performed Financial Statement Audit conducted in accordance with U.S. generally accepted auditing standards of the AICPA, the standard for financial and compliance audits contained in Government Auditing Standards, Florida Statutes, and other rules as applicable
Assisted with financial statement preparation

Jupiter Inlet District

Joseph Chaison Executive Director 561-746-2223

400 N. Delaware Blvd. Jupiter, FL 33458

Edward T. Holt Terry L. Morton

2004-Current

Performed Financial Statement Audit conducted in accordance with U.S. generally accepted auditing standards of the AICPA, the standard for financial and compliance audits contained in Government Auditing Standards, Florida Statutes, and other rules as applicable.
Assisted with financial statement preparation

Audit Procedures

Fulfill Program-specific
testing requirements

Test compliance with laws and regulations

Perform test of transactions

Evaluate internal controls and need for test of controls

Specific Audit Approach

Planning

Prepare audit programs

Develop audit strategy

Assess audit risk and determine materiality levels

Understand operations
environment

Continuous Procedures

Reviewof work papers by partner and manager

Discuss audit and internal control findings with management

Reporting

Finalize audit procedures

Assist management with f inancial statement completion

Communicate final results to management

Present Audit Report to the Board

Audit Approach
NH&M understands the scope of work to be performed for the District, and commits to meet, if not exceed, the District’s expectations. NH&M will provide an examination of the District’s financial statements, a financial audit as described in FS 218.39 and Rules of the Auditor General.

Along with information gathered from the District, we will use our broad experience with other governmental entities to plan an efficient and effective audit strategy. Our audit will be conducted in accordance with Generally Accepted Auditing Standings and Government Auditing Standards. We will also consider state statutes and local ordinances applicable to the District.

The audit engagement will be segmented into the following stages:

Develop an Audit Plan
Execute the Audit Plan
Completion and Reporting

Develop an Audit Plan
In order to provide the District with the most efficient audit services, NH&M will need to develop an in-depth understanding of the District and its operations. To obtain this understanding, NH&M will discuss operations with District staff and review budgets, organizational charts, District manuals and other sources of information. During this time the engagement partner and supervisory team members will meet with District staff to discuss timing and other expectations the District has regarding the audit process. During this phase we will perform the following:
Conduct an entrance conference
Communicate with the predecessor auditor and review prior year workpapers, financial statements, and management letters
Document the nature, timing, and extent of procedures to be performed to obtain sufficient and appropriate audit evidence
Perform risk assessment procedures
Document the District’s internal control procedures and perform walk-throughs and interviews with District staff
Prepare audit programs based on risk assessments
Perform analytical procedures on account balances
Request assistance from District staff in the preparation of certain schedules and pull requested documentation

Risk Assessment
Our audit will be conducted on a risk-based approach. Risk assessment procedures will be performed to provide a basis for the identification and assessment of risks of material misstatement at both the financial statement and relevant assertion levels. Assessed risk considers planning materiality and the identification of significant accounts. Significant accounts are identified based on quantifiable information and the extent to which they are affected by subjective judgments.

Consideration of Fraud
Generally Accepted Auditing Standards establishes standards and provides guidance on the auditor’s responsibility to consider the risk of fraud and to design the audit to provide reasonable assurance of detecting fraud that result in the financial statements being materially misstated. The auditor’s consideration of fraud is not separate from consideration of risk, but is integrated into the overall risk assessment process. There are two types of misstatements that are relevant to the auditor’s consideration of fraud in a financial statement audit:
Misstatements resulting from fraudulent financial reporting
Misstatements resulting from misappropriation of assets

When assessing the risk of material misstatement due to fraud, NH&M will consider the type of risk, the significance of the risk, the likelihood of fraud occurring, and the pervasiveness of the risk. The following risk assessment process is used to identify fraud risks:
Hold a discussion among engagement team members to consider the susceptibility of the District’s financial statements to material misstatements due to fraud
Make inquiries of management and other District staff
Evaluate unusual or unexpected relationships identified by analytical procedures

Assistance to be Provided by District Staff
In order to perform an effective and efficient audit, we will rely on District staff to prepare reconciling and back-up schedules, as well as retrieve back-up documents as necessary. Management level employees will also be relied upon to answer various audit questions and explain particular variances as they arise. Staff and management will be allowed necessary time to comply with our audit requests for documents; our staff will always be available to answer any questions District staff may have on documents or schedules requested.

Execute the Audit Plan
After obtaining a thorough understanding of the District, the audit team will perform the majority of transaction testing and complete audit requirements during the execution of the audit plan. During this segment of the audit, we will:
Obtain third party confirmations
Test account balances and details
Perform analytical procedures
Test transactions and controls
Test compliance with applicable laws and regulations

Computer Assisted Audit Techniques
Computer Assisted Audit Techniques are used to automate and simplify the data analysis process. NH&M uses IDEA Data Analysis Software which allows us to extract and look at data from different angles to gain greater insight into the District’s operations. The IDEA software can accept electronic records from virtually any bookkeeping/financial accounting system. With the help of IDEA we can quickly select a statistically valid sample of transactions on which to base our audit, evaluate general ledger accounts and journal entries, and even detect fraud. We do this work from our office, saving your staff time and inconvenience.

Communications
Our firm’s working relationship with the District will stress communication and prompt discussion of all important matters as they arise. We will report at least bi-weekly to the District on the status of any potential audit adjustments, so that the District may have adequate opportunity to investigate, gather information, and respond as necessary. If necessary, the partner and manager in charge will meet with the District representatives on any material matters that could affect the financial position or results of operations and will attend the audit committee meeting and Board meetings, on an as needed basis, for discussion of the audit reports as deemed necessary by the District.

We maintain open communication with clients and respond within 24 hours to requests for assistance with, or information on, accounting and other reporting matters. We encourage clients to call year-round to discuss questions or concerns as they arise, at no additional charge.

Completion and Reporting
The final step in the audit process is the completion and reporting segment. During this segment all audit documentation will be reviewed by the partners to ensure that the testing performed supports the conclusions reached. This stage also includes preparing the financial statements in accordance with auditing and firm standards.

The final segment will include, but is not limited to the following:

Perform final analytical procedures
Review draft financial statements and prepare draft reports for the District to review
Discuss audit findings with management
Conduct an exit conference with District management and/or audit committee
Present the audit report to the District Board

Management Letter Philosophy
We are required to comply with certain professional standards regarding reporting on internal control, compliance, illegal acts, and errors and irregularities. In addition, it is our firm's philosophy to assist our clients in improving their accounting policies and procedures. We do not recommend change for the sake of change. Our recommendations will focus on the effectiveness and efficiency of the operations and financial reporting of the District. We will not suggest any change if it is not practical and cost effective.

Reports
Following the completion of the audit, we will issue the following reports:

A report on the fair presentation of the financial statements in conformity with generally accepted accounting principles.
A report on internal control structure based on the auditor’s understanding of the control structure and assessment of control risk.
Reports on compliance with applicable laws and regulations.
A report to management (management letter).
A report on compliance with Section 218.415, Florida Statutes
An immediate, written report of all irregularities and illegal acts discovered.

In the required report(s) on internal controls, we will communicate any significant deficiencies found during the audit. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affects the District’s ability to initiate, authorize, record, process or report financial data reliably in accordance with generally accepted accounting principles such that there is more than a remote likelihood that a misstatement of the District’s financial statements that is more than inconsequential will not be prevented or detected by the District’s internal control. Significant deficiencies that are also material weaknesses will be identified as such in the report. The report on compliance will include all material instances of noncompliance.

Schedule of Fees
Total price for auditing services for Gulfstream Polo Community Development District:

Year 1 (fiscal year ended 09/30/22)	$4,800

Year 2 – 2023	$4,900

Year 3 – 2024	$5,000

Year 4 – 2025, Option Year	$5,000

Year 5 – 2026, Option Year	$5,000

The total annual fee includes all direct and indirect costs, including out-of-pocket expenses The Price Proposal assumes that no significant audit adjustments will be necessary and no significant deficiencies in internal control or significant non-compliance will be noted. Invoices for audit services will be rendered each month as work progresses and are payable upon presentation. In accordance with our firm's policies, work may be suspended if your account becomes overdue and may not be resumed until your account is paid in full.

Schedule of Professional Fees for Non-Audit Additional Services
Nowlen, Holt & Miner, P.A. encourages our clients to call year-round with questions they may have relating to their financial statements or new standards that may arise. It is Nowlen, Holt & Miner, P.A.’s policy not to charge an additional fee for routine advice. We will only bill the District for services provided outside the scope of the audit or for special projects. Fees for services provided outside the scope of the audit will be billed at the quoted hourly rates as follows:

Classification	Hourly Rates	
Partner	$195	
Manager	$160	
Supervisor	$150	
Senior	$120	
Staff	$110	
Other (Para-professional)	$ 65	

APPENDIX A PROFESSIONAL RESOURCES/U.S. CITIES

Gulfstream Polo Community Development District

CPAmerica International, Inc.
As described in the proposal, CPAmerica International is an association of accounting firms with offices and professionals in more than 130 countries around the world. CPAmerica International, in partnership with Crowe Horwath International, provides our firm with access to limitless world-wide accounting and consulting services and expertise. The following pamphlets depict in further detail CPAmerica’s mission, services, activities and locations.

Gulfstream Polo Community Development District	36

(PAmerica lnternati	antage

Personalized service of a local firm
Knowledge and resources of a global association
The power and resources of a strong national association are not just the domain of multinational corporations.
There is another choice ... a very attractive choice.
CPAmerica International is one of the world's largest associations of
independent CPA firms. It might surprise you to know that through our firm's affiliation with CPAmerica, we are able to offer you comparable services to anything a national firm can offer ... and often more.
The firms of CPAmerica are ethics-driven, local firms that have significant presence in their communities. They're on a first-name basis with their clients. They pride themselves on providing honesty, hard work and solutions that make sense.
The clients of CPAmerica firms receive the best of both worlds - the regional knowledge and sincere concern of a local firm coupled with the vast resources and experience of a progressive worldwide association. For you, this means we will meet all of your unique financial management challenges - no matter how large or small.
As a member of one of the largest associations of CPA firms in the world, our firm has instant online access to the expertise and resources of nearly 2,600 CPAs at more than 80 large, independent firms across America.
In addition, we have the ability to communicate with more than 28,000 CPAs and consultants around the world through CPAmerica's strategic alliance with Crowe Horwath International.
These affiliations enable us to bring powerful solutions to meet all of your needs, without costly overhead and bureaucracy. We pass that savings on to you.

working together for you
Whether you're looking for business and financial advice, estate planning, management consulting or a host of other accounting and financial services, the strength of CPAmerica is working for you. Many CPAmerica advisers are among the top in their fields in the nation.
Tax consultation on state, national and international issues
Access to business and management consultation on a worldwide scale Knowledge of the unique requirements of tax-exempt organizations Advice on new and pending tax legislation
Availability of business valuation experts with knowledge of your industry

Access to professionals with solid expertise in mergers and acquisitions
Advice from professionals with industry-specific knowledge in a broad range of fields Consultation on strategic planning for your business
Assistance with establishing internal controls for your company Assurance and accounting services
Individual services

from your CPA firm
When it comes right down to it, what do you really want from your accounting firm? If you're like most businesses, there are four essential elements:
A high level of personal attention
Professional knowledge pertinent to your business Solutions that work and meet your needs Reasonable fees
A local firm - one with strong ties in your community - that also has national and international connections is by far the most capable of delivering those four necessities.
Our local firm is in the position to provide you with everything you really want from your CPA: We listen to you.
We get to know you and your organization.
We offer you insights and creative recommendations. We take immediate action to meet your needs.
We make the extra effort for you. We understand your industry.
We connect you with national and international expertise from our association. We always follow through for you.
We have experienced professionals who will be there for you over the long term. We work as a team for you.
We have reasonable fees - we give you excellent value.

-

" - - ...

:·.	Put the talents of thousands
to work for you
The client base of CPAmerica firms is diverse. Association members across the country have a proven track record in assisting thousands of clients to solve their most complex financial management issues.
CPAmerica firms are poised to respond to the rapid changes in your competitive marketplace. CPAmerica members nationwide work on call as a team to ensure you receive the very best of our association's resources and expertise.

Real estate
Nonprofit organizations Healthcare
Professionals (attorneys, engineers, architects, etc.)
Construction contractors Retail trades

8,100 clients
5,400 clients
5,200 clients

5,100 clients
4,300 clients
4,000 clients

Wholesale distributors Government agencies
Securities dealers/investment companies
Automobile dealerships Utilities (including telephone companies)

1,500 clients
800 clients

550 clients
400 clients

350 clients

Agriculture, livestock, forestry	2,900 clients	Franchisers Manufacturers	 2,400 clients	 Lending institutions
Wouldn't you like to have these resources and this specialized knowledge working for you?
Exceeding client expectations ... locally, nationally, internationally

200 clients
100 clients

1-

C

CPAmerica International™• 104 N.Main St., 5th FL• Gainesville,FL32601 • (352) 727-4070 • Fax:(352) 727-4031· E-mail: info@cpamerica.org • www.cpamerica.org Fulldisclosure statement CPAmerica International Is an Internationalassociation of independent CPA firms.It is not a licensed CPA firm.	n A MERICA The capabilities set forth in this flyer may be provided only by the affiliated CPA firms of the CPAmerica International association.		l"'\iNHRNATIONAL
Crowe Hotwal/l lnt.emaLional.

U.S. Ranking
-	
RANK	Name	Network or
Alliance	REVENUE
{$m)	PARTNERS	EMPLOYEES	OFFICES	
5	BOO	N/A	$2,900.0	446	5,383	63	
6	RSM & McGladrey Alliance	N/A	$2,688.6	1,683	14,302	274	
7	LEA Global	A	$2,066.2	1,343	10,390	210	
8	Praxity	A	$2,064.6	1,182	10,219	127	
9	CPAmerica/Crowe Horwath Intl.	N/A	$1,600.0	1,275	8,269	191	
10	GrantThornton International	N	$ 1,480.6	565	7,497	58	
11	Nexia International	N	$ 1,467.6	918	7,633	99	
12	Allinial Global	A	$ 1,460.0	1,588	9,167	227	
13	BakerTilly International	N	$1,318.9	892	6,641	106	
14	Moore Stephens International	N/A	$ 1,131.3	822	5,412	106	
15	PrimeGlobal	A	$ 908.1	567	4,847	132	

World Ranking
-	
RANK	Name	Network or
Alliance	REVENUE
{$m)	PARTNERS	EMPLOYEES	OFFICES	
5	BOO	N/A	$ 7,303.9	5,413	64,303	1,408	
6	RSM International	N/A	$4,641.4	3,384	38,353	763	
7	GrantThornton International	N	$4,632.8	3,087	42,204	733	
8	Praxity	A	$ 4,487.1	3,291	39,064	633	
9	BakerTilly International	N	$3,807.0	2,729	27,986	745	
10	CPAmerica/Crowe Horwath Intl.	N/A	$3,506.7	3,699	33,207	752	
11	Nexia International	N	$3,082.7	2,587	24,781	565	
12	LEA Global	A	$3,022.9	2,270	23,014	618	
13	Moore Stephens International	N/A	$2,659.9	2,727	27,613	657	
14	GGI	A	$2,311.0	1,916	17,422	701	
15	Kreston International	N	$2,045.2	1,667	21,715	663	

Based on 2015 figures from International Accounting Bulletin

Crowe Horwath International.	-"	Crowe Horwath.	Page 86

Through its membership in Crowe Horwath International, CPAmerica is affiliated with more than 200 independent accounting and advisory services firms in more than 130 countries around the world.

Afghanistan	China	Ireland	Mongolia	
Albania	Colombia	Israel	Morocco	
Algeria	Costa Rica	Italy	Myanmar	
Andorra	Croatia	Ivory Coast	Nepal	
Angola	Cyprus	Japan	Netherlands	
Argentina	Czech Republic	Jersey	New Zealand	
Armenia	Denmark	Jordan	Nicaragua	
Australia	Dominican Republic	Kazakhstan	Nigeria	
Austria	Ecuador	Kenya	Norway	
Azerbaijan	Egypt	Kuwait	Oman	
Bahamas	El Salvador	Latvia	Pakistan	
Bahrain	Estonia	Lebanon	Palestine	
Bangladesh	Ethiopia	Libya	Panama	
Barbados	Finland	Liechtenstein	Paraguay	
Belarus	France	Lithuania	Peru	
Belgium	French Polynesia	Luxembourg	Philippines	
Belize	Georgia	Macau	Poland	
Bolivia	Germany	Madagascar	Portugal	
Brazil	Greece	Malaysia	Puerto Rico	
Brunei Darussalam	Guatemala	Maldives	Qatar	
Bulgaria	Honduras	Mali	Romania	
Cameroon	Hong Kong	Malta	Russia	
Cambodia	Hungary	Mauritania	Saudi Arabia	
Canada	India	Mauritius	Serbia	
Caymen Islands	Indonesia	Mexico	Singapore	
Chile	Iraq	Moldova	Slovakia	

Slovenia South Africa Spain
Sri Lanka South Korea Sweden Switzerland Syria Taiwan ROC Tajikistan
Tanzania Thailand Tunisia Turkey Ukraine
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ATTACHMENT A

NOTICE ANNOUNCING THE REQUEST FOR PROPOSALS

Gulfstream Polo Community Development District

Miscellaneous Notices
Published in The Palm Beach Post on August 8, 2022

Location
Palm Beach County,

Notice Text
GULFSTREAM POLO COMMUNITY DEVELOPMENT DISTRICT REQUEST FOR PROPOSALS FOR ANNUAL AUDIT SERVICES
The Gulfstream Polo Community Development District hereby requests proposals for annual financial auditing services. The proposal must provide for the auditing of the Districts financial records for the fiscal years ending September 30, 2022, September 30, 2023, and September 30, 2024, with an option for an additional two year renewal. The District is a local unit of special-purpose government created under Chapter 190, Florida Statutes, for the purpose of financing, constructing, and maintaining public infrastructure. The District was formed in 2016 and encompasses approximately 203.5 acres in Palm Beach County. In 2017 there were special assessment bonds (the Bonds) issued in the amount of $2,870,000 which were used to pay for certain public infrastructure improvements within the District. In 2019 there were special assessment bonds issued in the amount of $9,860,000. Additional information about the District is available upon request.
All applicants must be duly licensed under Chapter 473 and qualified to conduct audits in accordance with government auditing standards as adopted by the Florida Board of Accountancy (Yellow Book). Audits shall be conducted in accordance with Florida Law and particularly Section 218.39, Florida Statutes, and the rules of the Florida Auditor General. Proposal packages, which include evaluation criteria and instructions to proposers, are available from the District Manager. Interested firms should submit an electronic (PDF) copy of their qualifications via email to jwalker@sdsinc.org on or before 4:00 p.m. on September 1, 2022, with the subject line, Auditing Services-Gulfstream Polo Community Development District. Proposed Audit Fees must be good for a period of not less than 90 days. Questions should be directed to the District Manager at 561- 630-4922 or toll free at 1-877-737-4922. The District reserves the right to reject all or portions of the submittals. All costs to prepare the proposals shall be at the proposers expense.
GULFSTREAM POLO COMMUNITY DEVELOPMENT DISTRICT
www.gulfstreampolocdd.org Aug. 8, 2022 #7615425

ATTACHMENT B INSTRUCTIONS TO PROPOSERS

Gulfstream Polo Community Development District

GULFSTREAM POLO COMMUNITY DEVELOPMENT DISTRICT REQUEST FOR PROPOSALS

District Auditing Services for Fiscal Years 2021/2022, 2022/2023 and 2023/2024 With Two Year Option (2024/2025 and 2025/2026)
Palm Beach County, Florida

GULFSTREAM POLO COMMUNITY DEVELOPMENT DISTRICT AUDITOR SELECTION INSTRUCTIONS TO PROPOSERS

SECTION 1. DUE DATE. Sealed proposals must be received no later than September l, 2022 at 4:00 p.m., at the offices of District Manager, located at 250lA Burns Road, Palm Beach Gardens, Florida 334l0.

SECTION 2. FAMILIARITY WITH THE LAW. By submitting a proposal, the Proposer is affirming its familiarity and understanding with all federal, state, and local laws, ordinances, rules and regulations that in any manner affect the work. Ignorance on the part of the Proposer will in no way relieve it from responsibility to perform the work covered by the proposal in compliance with all such laws, ordinances and regulations.

SECTION 3. QUALIFICATIONS OF PROPOSER. The contract, if awarded, will only be awarded to a responsible Proposer who is qualified by experience and licensing to do the work specified herein. The Proposer shall submit with its proposal satisfactory evidence of experience in similar work and show that it is fully prepared to complete the work to the satisfaction of the District.

SECTION 4. REJECTION OF PROPOSAL. Proposers shall be disqualified and their proposals rejected if the District has reason to believe that collusion may exist among the Proposers, the Proposer has defaulted on any previous contract or is in arrears on any previous or existing contract, or for failure to demonstrate proper licensure and business organization.

SECTION 5. SUBMISSION OF PROPOSAL. Submit one (l) electronic (PDF) copy via email to jwalker@sdsinc.org, with the subject line, "Auditing Services - Gulfstream Polo Community Development District".

SECTION 6.  MODIFICATION AND WITHDRAWAL.  Proposals may be
modified or withdrawn by an appropriate document duly executed and delivered to the place where proposals are to be submitted at any time prior to the time and date the proposals are due. After proposals are opened by the District, no proposal may be withdrawn for a period of ninety (90) days.

l

SECTION 7. PROPOSAL DOCUMENTS. The proposal documents shall consist of the notice announcing the request for proposals, these instructions, the Evaluation Criteria Sheet and a proposal with all required documentation pursuant to Section l2 of these instructions (the "Proposal Documents").

SECTION 8. PROPOSAL. In making its proposal, each Proposer represents that it has read and understands the Proposal Documents and that the proposal is made in accordance therewith.

SECTION 9. BASIS OF AWARD/RIGHT TO REJECT. The District reserves the right to reject any and all proposals, make modifications to the work, and waive any informalities or irregularities in proposals as it is deemed in the best interests of the District.

SECTION 10. CONTRACT AWARD. Within fourteen (l4) days of receipt of the Notice of Award from the District, the Proposer shall enter into and execute a Contract (engagement letter) with the District.

SECTION 11. LIMITATION OF LIABILITY. Nothing herein shall be construed as or constitute a waiver of District's limited waiver of liability contained in section 768.28, Florida Statutes, or any other statute or law.

SECTION 12. MISCELLANEOUS. All proposals shall include the following information in addition to any other requirements of the proposal documents.

List position or title of all personnel to perform work on the District audit. Include resumes or each person listed; list years of experience in present position for each party listed and years of related experience.

Describe proposed staffing levels, including resumes with applicable certifications.

Three references from projects of similar size and scope. The Proposer should include information relating to the work it conducted for each reference as well as a name, address and phone number of a contact person.

SECTION 13. PROTESTS. Any protest regarding the Proposal Documents, must be filed in writing, at the offices of the District Manager, within seventy-two (72) hours after receipt of the Request for Proposals and Evaluation Criteria or other contract documents. The formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days after the initial notice of protest was filed. Failure to timely file a notice of protest or failure to timely file a formal written protest shall constitute a waiver of any right to object or protest with respect to the aforesaid Request for Proposals, Evaluation Criteria, or other contract documents.

SECTION 14. EVALUATION OF PROPOSALS. The criteria to be used in the evaluation are presented in the Evaluation Criteria Sheet, contained within the Proposal Documents.

SECTION 15. REJECTION OF ALL PROPOSALS. The District reserves the right to reject any and all bids, with or without cause, and to waive technical errors and informalities, as determined to be in the best interests of the District.

ATTACHMENT C EVALUATION CRITERIA SHEET

Gulfstream Polo Community Development District

GULFSTREAM POLO COMMUNITY DEVELOPMENT DISTRICT AUDITOR SELECTION
EVALUATION CRITERIA

Ability of Personnel (10 Points).

(E.g., geographic locations of the firm's headquarters or permanent office in relation to the project; capabilities and experience of key personnel; evaluation of existing work load; proposed staffing levels, etc.)

Proposer’s Experience (10 Points).

(E.g. past record and experience of the Proposer in similar projects; volume of work previously performed by the firm; past performance for other Community Development Districts in other contracts; character, integrity, reputation of Proposer, etc.)

Understanding of Scope of Work (10 Points).

Extent to which the proposal demonstrates an understanding of the District's needs for the services requested.

Ability to Furnish the Required Services (10 Points).

Present ability to manage this project and the extent to which the proposal demonstrates the adequacy of Proposer's financial resources and stability as a business entity necessary to complete the services required (E.g. the existence of any natural disaster plan for business operations).

Price (10 Points).

Points will be awarded based upon the price bid for the rendering of the services and reasonableness of the price to the services.